Legal Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a legal go-getter? Can you hit the ground running? The Ministry of the Attorney General, Office of the Children's Lawyer, seeks an organized, flexible team player that can provide excellent legal secretarial support in a high volume, high pressure and fast-paced environment.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

manage calendars for at least two legal professionals

- prepare and track correspondence, reports and legal documents
- produce volumes of court documentation and have it served appropriately
- compose and transcribe from Dictaphone legal materials and documents using word processing software
- develop and maintain filing, indexing and bring-forward systems
- liaise with the bench, bar and other professionals, agencies, the public and office clients
- prepare agendas, arrange travel, meetings and conferences
- provide back-up coverage for other members of the support team and reception

How do I qualify?:

Legal Knowledge:

You have demonstrated legal secretarial experience
You have knowledge of relevant statutes, rules and regulations, legal office and court procedures, legal documents and formats, related policies, standards and best practices to prepare varied legal documents, screening and disclosure materials
You can determine confidentiality of privileged information and its release conditions based on your knowledge and experience and without, at times, referring to professional staff
You have the ability to deal with extremely sensitive issues and work in a highpressure environment

Organizational, Research, Analytical and Problem-Solving Skills:

You can prioritize workload, track and follow-up on missing or delayed items, and ensure deadlines and time frames are met
You have research, analytical and problemsolving skills to collect case information, review litigation documents and assess relevancy of legal issues involved

Communication and Customer Service Skills:

You can:

answer telephone and counter inquiries regarding administrative policies and legal procedures to the legal profession, court staff and the general public using tact and discretion

- use appropriate legal terminology to prepare legal documents from precedents or information provided by counsel (example: factums, appeals, indictments)
- compose material from own knowledge and sign correspondence on behalf of professional staff (example: letters of acknowledgement, covering letters, reports and documents)

Computer Skills:

You can produce letters, memoranda, reports and legal documents, according to established/standard procedures
You can enter, track, and update data, correspondence and case files

Additional Information:

Address:

3 English Permanent, 393 University Ave., 14th floor, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
5 English Temporary, duration up to 12 months, 393 University Ave., 14th floor, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

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Schedule:

3.7
Category:
Administrative and Support Services
Posted on:
Friday, May 10, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.