Temporary Reception/administrative Assistant - St. Albert, Canada - Transitions Rehabilitation Association

Transitions Rehabilitation Association

Verified Company

St. Albert, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Transitions is a not-for-profit organization in St. Albert that has been _Building New Tomorrows_ since 1978. Our mission is to provide services to people with developmental disabilities, enabling them to enjoy independence and a quality of life they choose by building on individual strengths and abilities.

We are seeking a
Temporary Reception/Adminstative Assistant. This is a
term position ending on March 31, 2023 with possibility of extension. Days of work are from Monday-Friday and hours of work are 36.25 hrs. per week.

Position Overview:

The position of the Reception/Administrative Assistant is responsible for ensuring all inquiries and messages are handled in a welcoming, knowledgeable and efficient manner.

This position is pivotal as it is often the first point of contact to Transitions. This role will also be responsible for assisting the Executive Director with administrative tasks.

RESPONSIBILITIES:

Welcomes incoming visitors; responds to inquiries and/or redirects to the appropriate personnel.
Performs administrative assistant tasks for the Executive Director.
Maintains the front office area, printer rooms including photocopy and postage machine.
Maintains meeting room calendars including uptodate booking and scheduling of activities.
Maintains training attendance list for Agency training including course registration, sending reminders and identifying low attending training activities.
Prepares certificates and orders food if required for onsite training.
Processes both outgoing and incoming mail and couriers; assists all programs with major mail outs.
Updates and distributes Association phone lists and Emergency Disaster Plan.
Maintains association forms inventory within the mail room; maintains agency stationery inventory, printing supplies; and fills staff stationery orders.
May be required to assist programs with special projects and other clerical duties.
Other administrative duties or special projects as requested by the Executive Director.

QUALIFICATIONS

Clear Criminal Record Check (within 6 months)
At least 1years' experience working in an office environment, preferably within an administrative role. A combination of education and experience may be considered.
Exceptional customer service skills and professionalism required.
Excellent interpersonal skills and the ability to work with multiple demands and time constraints.
Ability to multitask and attention to detail is required.
Ability to work with mínimal supervision.
Advanced skills working with Microsoft Office.

Salary:
$18.84-$24.78 per hour

Schedule: