Student Affairs Assistant - Oshawa, Canada - Queen's University

Queen's University

Verified Company

Oshawa, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us
Job Summary

A Brief Overview

Reporting to the Manager of Operations, this positions supports the Queen's Health Sciences Family Medicine focused MD program at their Lakeridge Health Campus.

The Queen's-Lakeridge Health Family Medicine MD program launches in September 2023.

The first of its kind in Canada, it will train MD students through to family medicine residency and will graduate practice-ready, community-focused physicians who are able to provide comprehensive care to people in southeastern Ontario.

Because of it's potential to address the deficit in family doctors that the Durham Region, and more broadly Canada, are experiencing, this is a high-profile initiative that other learning institutions will be monitoring and potentially mirroring in their own schools.

If you have a passion for administration and would like an opportunity to build something new that has the opportunity to positively impact a crisis within Canada's health care system, we encourage you to apply.

This position acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students.

This position provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies.

This position generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence. This position also assists with planning program events.

Job Description:

What you will do

Acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students.

Provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies.

Generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence.

Supports the exam process through scheduling, arranging accommodations, securing and setting up rooms, providing supplies, using grading software, scheduling proctors and/or submitting final grades.

Records and follows-up on the collection and/or distribution of evaluations.

Assists with planning and/or executing of events including learning events, seminars, academic sessions, training sessions, conferences, video-conferencing rounds, orientations, parties, and/ or retreats.

Maintains and updates department website and/or community website.
Performs accounting and bookkeeping activities including invoicing, expenses, accounts payable, deposits, accounts receivable, and reconciliations.
Acts as the first point of contact for troubleshooting audio visual issues.
Other duties as required in support of the department and/or unit. Required Education
Two-Year Community College Diploma. Required Experience
More than 1 year and up to and including 2 years of experience. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.

Provide information that requires technical or administrative explanation or interpretation.
Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
Manage own work effectively and follows through on commitments, using the available resources.

May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.

Resolve recurring problems and situations using established procedure and guidelines.
Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
Acknowledge and respect diverse cultural traditions and beliefs.
Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
Employment Equity and Accessibility Statement