Bilingual Property Admininistrator - Ottawa, Canada - Osgoode Properties Limited

Osgoode Properties Limited

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_About Osgoode Properties:
_

_ _A commitment to delivering consistently high customer service levels has earned Osgoode a unique reputation in the industry. Our team of professionals promptly responds to tenant concerns and needs, with sensitivity and flexibility. Osgoode's pride of ownership is reflected in the proactive care and maintenance programs performed on every property. The attention to detail is evident in the cleanliness and overall condition of the building exteriors, landscaping, common areas and suites.

At Osgoode Properties we are continually investing in our people and communities to provide our residents with the greatest rental home value available.

_ Position Overview:
_

Reporting to the Property Manager, the Bilingual Property Administrator works very closely with the Property Managers, Building Managers, and all operational staff in providing support for the residential buildings.

The incumbent is accountable for the management of the property portfolio assigned and must ensure that corporate policies and procedures are adhered to in always delivering quality service.

_ Requirements for success:
_

High school equivalent with some postsecondary education
Minimum of 2 years' experience in office administration or customer service
Fluent communication and written skills in English and French
Excellent customer service and listening skills
Good knowledge of computer software systems (Outlook, Word, Excel, SharePoint)
Ability to work independently and in a team environment
Good organizational skills with ability to multitask
Ability to follow practices and procedures and recommend improvements
Good analytical skills, problemsolving skills, and decisionmaking ability

_Your new roles and responsibilities:
_

_ __Property administration:
_**- Support Property Manager with portfolio inquiries and needs (i

e:
resident inquiries, researching background material)

Obtain quotes, prepare, and review service contracts and renewals
Create, review, and prepare purchase orders
Review invoices
Prepare reports and update records, including bonus, capital work and budgets
Prepare legal resident notices
Coordinate as primary contact for corporate accounts (i

e:
phone provider, uniforms)

Coordinate document translations
Support staff schedules and vacation requests

_Corporate responsibilities:
_

Welcome and greet visitors in person or on the telephone, and answer or refer their inquiries
Update and maintain internal databases and records
Receive and distribute mail, courier, and faxes
Monitor and maintain inventory of all office supplies and photocopy service
Reconcile monthly courier invoices, petty cash, and log monthly Visa statements
Set up and maintain new vendors in database
Coordinates weekly oncall schedule for site staff
Support sites in obtaining tenant insurance policies
Maintain employee kitchen area (i.e., supplies and dishwasher)

This is a permanent full-time position with a competitive salary.

We would like to thank all applicants, however only those under consideration will be contacted.