Administrative Assistant - Barrie, Canada - Home and Community Care Support Services

Home and Community Care Support Services

Verified Company

Barrie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

_CARE AND BE CARED FOR - THIS IS YOUR HOME_

Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place.

What will you do?Reporting to the Director, Quality and Risk, the Administrative Assistant will support both North Simcoe Muskoka and Central East geographies and is responsible for providing administrative support to management by organizing, coordinating, and expediting the flow of work while working effectively and collaboratively with management and external stakeholders.

Key Responsibilities

Drafts, formats, transcribes, collates, and organizes briefing notes, packages, documents, and reports in response to questions and emerging issues
Coordinates and arranges onsite and offsite meetings and events including logistics (e.g. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation)
Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes, and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes, and related documentation
Attends meetings and participates with committees, internal planning groups, task forces and working groups
Creates and maintains an efficient filing and tracking system to manage and monitor information in accordance with the needs of the department
Ensures compliance with directives, policies and procedures as established for the team
Actively participates within crossfunctional teams to advance the HCCSS's strategic directions and operational activities
Reports risks with causes, impacts or mitigations beyond scope of responsibility to management
Follows safe practices related to the security and privacy of information
Supports patient safety culture by ensuring work completed recognizes the safety of the patient(s)
Other duties as required

What must you have?- Post-secondary diploma in office administration or equivalent

Two (2) years of administrative experience
Experience in a health care environment is an asset
Knowledge of standard office administrative practices and procedures
Proficiency in MS Office, including Excel, Outlook, Word, and PowerPoint, Access, and Visio
Accurate keyboarding skills at a minimum of 45 wpm
Excellent communication (verbal, written & listening) skills
Demonstrated organization, record keeping, problem solving and decisionmaking skills
Ability to organize daily workload in the presence of frequent interruptions, multiple demands, and deadlines
Demonstrated ability to work independently and in a team
Excellent interpersonal skills and demonstrated ability to facilitate effective working relationships with internal and external customers at all levels
Interacts and communicates with judgment and discretion
Demonstrated commitment to continuous improvement principles and practices
Selfmotivated, focused, positive attitude, flexible, and proactive
Ability to develop, organize, and implement office procedures and systems
Proficiency in French is an asset

What do we offer?
We know wellness is supported with work-life balance.
In an inclusive culture committed to support your passion for continuous learning, growth, and innovation, we offer:

Attractive comprehensive compensation packages and benefits
Valuable development opportunities Membership in a world class defined benefit pension plan
Who are we?
We are Home and Community Care Support Services, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, longterm care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patientcentered care.

Why join us?
If you're interested

in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment We thank all applicants for their interest; however, only those selected for an interview will be contacted.