Financial Processing Levels 1-4 - Vancouver, Canada - UBC Hiring Solutions

UBC Hiring Solutions
UBC Hiring Solutions
Verified Company
Vancouver, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Position:
Financial Processing Levels 1-4 (Full-Time term placements)


Provides advanced financial processing, administrative, clerical or executive assistant support to UBC departments located on Point Grey Campus, Robson Square, or several hospital sites.

Employees are hired by
UBC Hiring Solutions and are assigned to different UBC departments usually on a full time basis to fill various administrative and clerical based positions.


Employees are placed based on availability, qualifications and abilities and our placements can vary from a few days to months depending on the needs of our clients.

Our employees are usually working full time on back to back placements and if eligible, able to join the generous UBC benefits package after passing their probationary period.

We provide our employees with the opportunity to work all over the campus and gaining valuable work experience at UBC.

Please note, we give priority to experienced financial processing administrators who are available immediately.

Also, we are not recruiting for specific positions, but we are looking for service minded professionals to join our roster.


JOB REQUIREMENTS

  • Follows all Hiring Solutions policies as outlined in the orientation material with particular, adherence to procedures as they relate to time sheet submission, reporting sick time and vacation requests.
  • Exercises tact, judgement and sensitivity to the departmental environment; conforms and adapts to the established standards of conduct.
  • At the outset of each placement, requests the following information from the department:
  • Information concerning hours of work and appropriate break times.
  • The departmental reporting structure and procedures as they relate to the placement.
  • The department dress code and scent free policy.
  • Immediately communicates to Hiring Solutions any concerns that may impede the successful completion of the placement.
  • Advises Hiring Solutions of any reason for absence, tardiness or any other reason that would affect their ability to complete the hours as set out by the department.
  • Makes every effort to maintain and upgrade their office skills through the resources provided by Hiring Solutions and the University. Provides administrative or executive support to UBC departments located on Point Grey Campus, Robson Square, or several hospital sites.
  • A commitment to enhancing one's own awareness, knowledge, and skills related to difference;
- skills pertaining to managing diversity across identities, perspectives, and behaviours (e.g. communication skills, managing conflict, flexibility and working in ambiguity);

  • Behaviours that demonstrate empathy, sensitivity and, curiosity toward difference.

JOB SUMMARY

  • Reports to Hiring Solutions manager.
  • Employees are expected to work closely with their onsite direct supervisor.
Although each assignment will differ in the work performed according to classification, the employee is expected to adhere to following standards as related to:


WORK PERFORMED

Service:

Demonstrated service skills required:

  • Decision making and Judgement
  • Extracts data and prepares financial and statistical data and materials for reports
  • Initiates collection of outstanding accounts receivable, and follows up to resolve problem accounts.
  • Prepares and inputs journal vouchers and vendor adjustments.
  • Reconciles vendor account statements.
  • Monitors and reconciles accounts, ledgers, and handles queries.
  • Prepares budgets, maintains ledgers, and prepares and processes account payables.
  • Works independently with a high degree of accuracy.
  • Enters data efficiently and accurately at all times.
  • Assists with the accounts receivable function, and maintains related databases.
  • Checks and corrects errors in online payable systems, ledgers of project grants (PGs) that require invoices.
  • Assists customers with Electronic Fund Transfer, Bank Drafts for PO invoices.
  • Assesses the accuracy of GST/HST and/or PST on invoices and selfassessing such taxes where necessary.
  • Prepares and/or reviews PO invoices to ensure compliance with contract terms and adequacy of supporting material, and works with Supply Management to resolve discrepancies.
  • Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature.
  • Decision making: Solves problems

Judgement:
Recognizes discrepant perspectives, balances needs and makes every attempt to resolve conflict.

  • Exercises judgement based on thorough knowledge of established policies and procedures, or recognizes the need to defer to departmental authority.
  • Makes appropriate use of operational tools and equipment. Adapts to changing priorities.
  • Any other administrative duties required by the department to meet the operational needs.
  • Provides respectful, tactful, fair and efficient service to a culturally diverse group of clients including: students, faculty, staff, colleagues, affiliates, suppliers
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