Property Administrator - Toronto, Canada - Triovest Realty Advisors Inc.

Triovest Realty Advisors Inc.

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in downtown Toronto.

The successful individual will be responsible for the administrative and accounting functions within the Property Management Team for a mix office and retail complex of approximately 1 million square feet.

The successful individual will develop and maintain relationships with clients, tenants, and contractors to ensure building standards are adhered to and service performance is optimal.

This role requires superior communication and organizational skills to respond to tenant inquires, and a high-level of professionalism including service excellence.

The role is to truly be a Triovest ambassador specializing in relationship management with tenants and clients.

The Property Administrator works within the Property Management Team to ensure accurate financial reporting ensuring fiduciary obligations are met for our clients and tenants.

The incumbent will assist the Property Management Team in overseeing the operational and administrative functions associated with the portfolio, ensuring the assets are managed and operated at the highest possible standard in accordance with Triovest's goals and all applicable codes, environmental requirements, and government legislation.

KEY RESPONSIBILITIES

Foster effective communication within the team and provide all necessary administrative support.
Engage with tenants, internal teams, and external service providers to ensure timely rent collection, accounting entry integrity and diligent financial reporting that meets optimal service performance.
Oversee the accounts receivables process with a primary focus on rent collection, including tracking and recovering outstanding balances. Demonstrate proactive initiative in promptly billing and collecting payments.
Process monthly rent roll reports and communicate rental billing changes to tenants clearly and accurately.
Address inquiries related to tenant accounts, rent letters, and yearend billing reconciliations, ensuring prompt responses with the support of the property management team when required.
Deposit rental payments, record cash receipts, and maintain accurate financial records.
Reconcile utility billings as required.
Assist with monthly report preparation and annual budgeting of operating expenses and capital expenditure documents.
Take proactive measures to manage deadlines, commitments, and conduct necessary followups in a dynamic environment with shifting priorities and deadlines.
Support the Property Management Team with general administrative tasks and event execution.

QUALIFICATIONS & ATTRIBUTES

A postsecondary degree in Accounting, Finance or Business Administration is preferred.
Two to three (23) year experience in Commercial Property Management Administration.
Experience in Accounts Receivables is required.
Experience in Yardi Voyager and Yardi Payscan is advantageous.
Sound understanding of basic accounting concepts and principles.
Demonstrates a strong sense of initiative and prioritization, adept at managing multiple requests simultaneously, and capable of adapting to changing priorities in a fastpaced environment.
Welldeveloped written and oral communication skills.
Collaborative approach to problemsolving and relationship development, and ability to work effectively with individuals at all levels of the organization.
Exceptional client service orientation.
Passionate about fostering an inclusive and positive organizational culture.
The ability to adapt to change in a positive way and deliver successful results within a given time frame.
A teamoriented approach to meeting goals and objectives.
The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect.

Triovest is an Equal Opportunity Employer

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success.

Applicants who meet the qualifications will be given fair consideration for employment, free from any form of discrimination based on protected grounds.

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