Regional Property Coordinator - Winnipeg, Canada - The Salvation Army

The Salvation Army

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About The Salvation Army

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Vision Statement

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

Core Values
The Salvation Army Canada and Bermuda has four core values:

Hope:
We give hope through the power of the gospel of Jesus Christ.

Service:
We reach out to support others without discrimination.

Dignity:
We respect and value each other, recognizing everyone's worth.

Stewardship:
We responsibly manage the resources entrusted to us.

About the Position
The Property Coordinator supports the property team in their efforts to manage the overall property portfolio for the region.

Reporting directly to the Regional Property Lead, this individual will provide administrative support and coordination of work, ensuring timely action and support is undertaken to meet the strategic priorities the Property Team and the practical needs of our front-line ministry units.

KEY RESPONSIBILITIES:

Working Relationships

Reports directly to the Regional Property Lead
Woks collaboratively with all members of the property team
Acts as primary contact for Ministry Unit Leaders, Area Commanders and property department staff in matters relating to property
Acts as primary contact for external contractors, trades and service personnel

General

Assist the RPL in managing property functions for the region that fall within the responsibility of the Property Department
Handle all internal and external property correspondence, responding as necessary to ensure TSA's interests are protected and standards are maintained.
Maintain property records
Work with RPL and MU leads to identify capital projects anticipated in the next calendar year for inclusion in the regional budge and operating plan

Property Projects

Coordinate all preliminary work involved in the development stage of repair and renovation projects that fall within the responsibility of the property department.
Assist the MU Leads on maintenance and renovation projects as required.
Ensure all necessary documents are secured as required in Operating policies. This may include functional plan, property appraisals, local board approval, financial schemes, quotations from contactors, confirmation of WCB etc.
Coordinate the submission of all project related documentation for appropriate approvals at each stage of the project.
Verify work completed and adherence to cost estimates for projects funded through Capital Deposit Accounts or Grants. Provide confirmation and documentation DFM for appropriate accounting process.
Attend consultant interviews, design meetings, and site meetings to ensure proper vendor and project management.
Provide guidance and direction to ministry units on property concerns

Property and Inspections Database

In partnership with the RPL, conduct regular inspections of all properties in your region
Collaborate with Ministry units, using the BCA reports to identify necessary property repairs and upgrades
Follow up with Ministry Units to ensure all deficiencies are addressed

Regional Headquarters and properties

Act as property manager for all regional properties
Coordinate an execute all maintenance, repair and renovation work for regional properties
Ensure appropriate contracts are in place for HVAC maintenance, fire and safety systems, elevator maintenance and inspection.
Develop and maintain a list of preferred suppliers across all trades
Maintain key control for all regional properties
Work with RPL and DFM to identify budget requirements for ongoing facility and operational needs as well as anticipated property projects for the fiscal year.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Post secondary education in Business Administration of Project Management
Alternative combinations of education and experience may be considered.

PREFERRED SKILLS/CAPABILITIES:

A minimum of 5 years of Administration/Coordination in a corporate head office
Experience working with multiple competing deadlines
Skilled trades person with supervisory experience is an asset
Ability to know of highly sensitive information and maintain confidentiality
Working knowledge of building codes, building construction, mechanical, electrical and structural systems, ability to identify deficiencies and recommend cost effective remediation.
Ability to manage several projects simultaneously and to succeed under pressure
Ability to work effectively with others, displaying effective interpersonal skills.
Selfmotivated and disciplined.
Skilled in written and verbal communications
Experience with Microsoft Office
Valid driver's license abstract
Access to personal vehicle for business purposes may be