Construction Billing Coordinator - Barrie, Canada - Blue HDD Utilities & Excavating Inc.

Blue HDD Utilities & Excavating Inc.

Verified Company

Barrie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Blue HDD Utilities & Excavating Inc.

is a fast-growing maintenance and construction contractor in partnership with major telecommunication and utility companies across central Ontario, and we are currently looking for a qualified individual with at least - 2 years of experience in the billing coordinator position for our Barrie, Ontario office location.

This position is a full-time 6-month contract position with a potential extension opportunity.

Duties and Responsibilities

Create work orders on Trello
Create, monitor, and maintain quotes and requotes on the Nika platform
Create quotes for various clients based on data provided by customers and requotes based on field staff reporting
Provide general administrative and project management support
Process invoices daily/weekly
Resolve invoicing disputes and communicate issues or roadblocks that need resolution with the clients
Coordinate with external vendors for timely invoicing
Coordinate between internal departments to ensure accurate information flow and contract invoicing
Monitor and provide job cost reports to management on active projects
Create and submit process and final invoicing to accounts receivable
Provide data and input for monthend reconciliations
Ensure timelines are met and the system is allocated correctly with correct values
Maintain files and correspondence on active and completed projects
Additional responsibilities and duties may be assigned

Job Requirements
years experience working as a billing coordinator or related experience. Construction background is an asset.

Comprehensive knowledge of the QuickBooks software
Ability to maintain confidentiality while working with sensitive information
Ability and willingness to work in a field construction office and maintain appropriate professionalism
Ability to work with all levels of employees in the organization
Ability to prioritize deliverables to meet timelines, providing followup and updates
Excellent organizational skills, with a strong attention to detail
The ability to work independently and as a team
Willingness and flexibility to assist others as required
Demonstrated ability to take initiative
Organized, reliable, and capable of evaluating the workload to create an effective workflow with other departments
Effective oral and written communication skills

Job conditions: