Office Agent Class I - Montréal, Canada - Lester B. Pearson School Board

Lester B. Pearson School Board
Lester B. Pearson School Board
Verified Company
Montréal, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

VACC

Director:
Michael Clark

_ Contract ends June 30, 2025_

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience


AND
Have a basic knowledge of office automation


Other Requirements

  • Must be bilingual
  • Must be able to function autonomously with mínimal supervision
  • Must be able to multitask
  • Must be able to work as part of a team
  • Accuracy, attention to detail, strong organizational skills are essential
  • Must be able to summarize data and prepare reports using Excel and other Microsoft Office software _(Testing of Microsoft Office Required)_
  • Ability to meet deadlines, particularly during peak periods
  • Ability to adapt and handle system changes demanded by MEES requirements
  • Must be able to effectively communicate updates and information to other support staff
  • Ability to maintain and streamline filing system procedures
  • Knowledge of the scheduling and evaluation protocols for Vocational Education would be an asset
  • Knowledge of JADE-TOSCA and Charlemagne would be an asset
  • Ability to manage web content for the school is an asset

Daily Tasks/Dossiers

  • Work schedule:
  • Weekdays: 1:00pm9:00pm (1 hour for supper)
  • Weekends: 8:30am4:30pm
  • The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods, and procedures are respected. To do so, the employee drafts, prepares, creates, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data
  • The employee keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances
  • The employee will be entering attendance, marks, and processing data for funding purposes for the school. This will also require processing exams and working with staff to ensure that marks are entered and verified. This may require verification with teachers and assisting with exam procedures. Additionally, will be assisting with registration and administering of tests for incoming student placements
  • The employee contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. Additionally, will draft correspondence related to his or her duties
  • As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests
  • The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
  • If need be, employee performs any other related duty.
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