Intermediate Secretary - Greater Sudbury, Canada - Vision Loss Rehabilitation Canada

Vision Loss Rehabilitation Canada

Verified Company

Greater Sudbury, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you want to work for a health care organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest asset?

Vision Loss Rehabilitation Canada is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified specialists provide training that empowers clients to develop or to restore activities of daily living skills, to promote their independence, to enhance safety and mobility. We work closely with ophthalmologists, optometrists, and other health care professionals, by providing essential care on a referral basis in homes, workplaces and communities across the country.

We offer competitive salaries and benefits, flexible schedules, and opportunities for professional development and growth.

For more information about Vision Loss Rehabilitation Canada, please visit or call

Position Title:
Intermediate Secretary

Location:
Sudbury, ON

Term:
Full-time, Contract

Reports To:
General Manager, Medical Mobile Eye Care Unit

Salary:
$21.25/hour

Date:
May 7, 2024

I. Scope and Summary of Primary Responsibilities

In covering a broad range of duties, the emphasis of this position is to support the coordination of annual Medical Mobile Eye Care Unit (Eye Van) patient booking and health care provider communication.

The program utilizes specialized software to complete workflows.

II. Essential Functions

Essential Duties entail (but not limited to):

Provides administrative support to the Eye Van, Vision Loss Rehabilitation Team working with the General Manager
Responds to inquiries from patients, referral sources, and other community contacts about Eye Van, VLRC and other programs.
Updates Registration and Eye Information pages within Electronic Medical Record
Provides support for the booking of patient appointments.
Ensures all patient information is accurately entered in a timely manner.
Scans documents using naming convention standards.
Updates patient status
Keeps database up to date; closes off services as applicable based on consultation reports.
Supports the maintenance of patient charts, documents, and referrals, file documentation and patient status.
Prepares referral response letters to eye care professionals.
Contributes to a supportive team environment to meet the operational and team objectives.
Manages multiple tasks, while still meeting deadlines and producing highquality work
Participates in service evaluation and program planning processes as needed to maintain and improve service outcomes.
Consults with supervisor on issues that are more complex and that may require upperlevel approval.
Committed to maintaining privacy and confidentiality.

Requirements:

III. Qualifications

Knowledge and Skill Requirements:

Welldeveloped interpersonal, written and verbal communications skills
Detailoriented, highly organized with excellent multiproject and time management skills
Professional attitude, selfstarter, and flexible
Sensitivity to the needs of persons with vision loss
Demonstrated customer service skills
Exercises judgment and tact when dealing with individuals and demonstrates sound judgment in when to elevate issues to the next level.

Experience and Education:

Minimum college diploma in office administration or equivalent.
2 years' work experience in a reception or administrative function,
Experience working within a healthcare environment is considered an asset.
Proficient in the use of Microsoft Office 365 & Suite products
Bilingualism is considered an asset.

Benefits
Be sure to include a resume, cover letter, and mention how you heard about this opportunity.

We understand that not everyone brings 100% of the skills and experience for the role. If you possess similar experience to what we've listed above, we encourage you to apply. We believe that diverse experience, transferable skills, and passion are key

We thank all applicants for their interest in VLRC, however, only those selected for an interview will be contacted.

**Closing Date for Applications: May 20, 2024