Administrative Assistant - Toronto, Canada - The HIDI Group

The HIDI Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for an Administrative Assistant

HIDI's corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people.

When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged.

We believe that challenging you with a diversity of assignments ensures that you can develop your skills and grow rapidly.

We start by _Engaging You_ in our organization If you are ready for a career with a dynamic organization, in an environment that fosters professional development and career advancement, you're ready for us

Role

The Administrative Assistant is responsible for effective and efficient production and processing of proposals, fee letters, specifications, and other contract documents, adhering to company policies and addressing all requests in a timely manner.

The Administrative Assistant is a motivated and conscientious team player capable of working in a dynamic and fast-paced environment under the direction of Principals and their teams.

Responsibilities:

Administration

Reviewing RFPs, then drafting and editing Proposals from template documents or tailoring to specific client requirements
Typing meeting minutes, photocopying, scanning and collating
Data entry of proposals into CRM
Maintaining a supply of organized print and stationary items including letterhead, business cards, and other marketing materials
Maintaining departmental subscriptions/ renewals and individual team members professional memberships
Maintaining department document filing, both electronic and hardcopy

Office Support

Reception relief for lunch and breaks, sick days and emergencies as required
Coordinate outgoing mail, couriers and faxes
Collection of incoming mail, scanning and distributing employee mail
Assist with coordination of meetings and special events as required
Book meetings, order lunches, coordinate and
Book travel arrangements and plan itineraries as required
Ensures kitchen and office space is well maintained and presentable
Maintain confidentiality in all matters pertaining to The HIDI Group
Provide support to the Office Coordinator, other Administrative Assistants and Executive Assistants with overflow work as needed.

Skills & Qualifications
-
3- 5 years of experience as an Administrative Assistant:

Ability to demonstrate good judgement and efficiency, and work well under pressure in a fast paced environment
Ability to handle quick changing priorities
Exceptional written and oral communication skills
Advanced MS Office skills: Word, Excel, PowerPoint, Outlook 2007/2010
High level of professionalism
Excellent organizational skills with strong ability to multitask
Strong interpersonal skills
Detailoriented with an ability to resolve problems using facts, sound reasoning and common sense
Adhering and enforcing company processes and procedures related to Document Control
Proven ability to operate with integrity and to handle confidential information
Demonstrated high level of service and ability to be proactive
Ability to work independently with mínimal supervision and as a part of a team
The HIDI Group is an equal opportunity employer and is committed to providing an inclusive workplace that is barrierfree and accessible employment practices in compliance Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If contacted for an employment opportunity, please advise Human Resources if you require an accommodation and we will work with you to meet your needs. Please note that due to the volume of applicants only those who will be considered for an interview will be contacted._