Administrative Assistant - London, Canada - Voyago

Voyago

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We Are The Employer Brand of Choice._ _It is our mission to be your best choice when seeking a career in Transportation.

We believe in creating lasting relationships with our employees, one built on Trust and Respect.

And our employees would agree, having selected us as a
Great Place To Work through the annual survey measuring Employee attitudes at Voyago.

Here's a look at what makes us A Great Place To Work:

84% Agreed "Voyago is a physically safe place to work "_
80% Agreed "I can be myself at Voyago "_
81% Agreed "Management has kept me wellinformed "_

A
Great Place To Work Certification means that we take your happiness seriously, and we work hard to ensure you are highly engaged and informed on important topics that keep Voyago on the move.

Help shape the future of mobility. Voyago is currently recruiting for an
Administrative Assistant in
London,
Ontario.
Voyago is Ontario's Leading Mobility company, a subsidiary of Transdev. We're hiring dynamic, high achievers looking to be
Difference Makers within the industry.

Voyago continues to advance across Ontario with our multi-model platform covering a variety of segments including Medical Transportation, Student Transportation, and the Public sector with Medium/Micro Rural and Urban Transit, Accessible Needs Para-Transit, and On Demand Mobility.

Our employee success is built on our commitment and emphasis on training and orientation process.

Voyago prides itself on the growth of our employees by supporting and encouraging them to develop skills that lead to successful careers.

Voyago believes in the strength of our people and remains committed to our Golden Values statement reflecting our promise of performance to our employees, customers, and communities in which we operate.

Our teams are continuously recognized as top performers in Safety and Client Satisfaction awards.

Voyago is proud to be recognized as one of Canada's Safest Employers and a recipient of the Excellence Award for several years.

We are People and Safety First. So come join us and help shape the future of mobility at a
Great Place To Work company.**
Position Overview

This position will support the Operations Team Leaders and Supervisors for both the Patient Transfer Division and Schools Division equally.

Under mínimal supervision, the Administrative Assistant will provide exemplary administrative support, performing a wide range of administrative activities and tasks and ensures the smooth flow of incoming and outgoing communications.

They will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned.

This position is based in London, Ontario and is not fully remote, but may qualify for a hybrid work option.

Primary Responsibilities

Provide scheduling support including but not limited to: maintaining and managing team calendars, booking travel and scheduling meetings; arranging meeting space or virtual meeting tools; developing staff meeting agendas, ensuring that any followup actions resulting from the meeting are documented and completed.
Complete expense reports for processing and filing in a timely manner.
Understands business etiquette; interacts and works successfully with senior leaders of customers and suppliers to ensure that customer needs are addressed while balancing other responsibilities
Makes sound choices in ambiguous situations; solves issues with reason and remains calm in times of crisis
Opens and distributes incoming mail and other deliveries
Coordinates the flow of information internally and with other department
Demonstrates the highest level of confidentiality in the execution of all responsibilities.
Completes administrative activities and tasks in a professional and timely manner.
Order and maintain stationary and additional supplies
Data entry and compiling data and statistics into reports, preparing presentations for team meetings
Recording minutes and meeting summaries
Other duties as required

Requirements:

Knowledge & Skill Requirements

Postsecondary education, preferably in a related field
12 years of similar experience in the field or related area
Advanced knowledge in MS Office, Microsoft Work, PowerPoint, and Excel
Strong organizational, project management and problemsolving skills with impeccable multitasking abilities
Excellent written and verbal communication skills
Exceptional interpersonal, organizational and time management skills
Friendly and professional demeanor
Ability to work under pressure in a fastpaced environment
Ability to manage Social Media pages, adding & monitoring content, would be an asset

Benefits

Why work for us?