Office Services Coordinator - Vancouver, Canada - Ausenco

Ausenco

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Services Coordinator - Vancouver

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(

AUS0007QR

)
Ausenco has an exciting new opportunity for an Office Services Coordinator.

We are looking for a self-motivated person with impeccable attention to detail and who takes pride in all the work produced.

Key Responsibilities of the Role:

General Reception duties such as; answering and transferring incoming calls, greeting clients in a friendly professional manner
Receiving, clients, vendors, deliveries, and other visitors
Provide administrative/secretarial support to the office.
Administration assistance for other departments as needed
Word processing of various documents into firm company formats including reports, updating resumes, meeting minutes and general correspondence from a wide variety of material.
Maintain the professional appearance of the reception area and meeting rooms.
Coordinating couriers and deliveries
Handle meeting room booking and catering service
Be informed of whereabouts of key staff
Coordinate client arrivals and seminars.
Look after building access
Prepare various reports
Process invoices
Assist the Facilities Supervisor in various administrative duties
Other duties as assigned.

Qualifications:

Minimum of 3 to 5 years working in an administrative role. Formal office administration training would be an asset.
Proficient MS Office, particularly Word, Excel and Outlook
Some experience in creating and managing data and spreadsheets would be an asset
Proven ability to multitask. prioritize work flow, and work confidently in a fastpaced environment
Experience with procurement, purchasing, and supply coordination
Health and safety administration experience is a plus.
Highly organized with excellent time management Skills
Displays initiative and resourcefulness in all aspects of the job
Selfmotivated individual able to work independently with little supervision
Excellent communication skills including well developed written and oral skills. In particular, proficiency with spelling, grammar and punctuation of the English language.
Friendly and professional manner

We're a global leader in consulting, engineering, project management and operations solutions for the resources and energy sectors.

As a member of our team you'll be encouraged to embrace challenges and discover innovative solutions to each and every project.

For that, you'll receive a competitive remuneration package and the opportunity to pursue your career path.

LI-AUSENCOAM

Primary Location:
CA-BC-Vancouver

Job Posting:
Mar 14, 2023