Accounting Manager - Ottawa, Canada - Public Policy Forum

Public Policy Forum

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reports to:
CFO

Effective:
July 2023

Salary range (starting):$60,000 - $70,000

Location:
Ottawa (Hybrid)

SCOPE & OVERVIEW
The Accounting Manager is a key member of the finance team and reports to the CFO.

The Manager is responsible for all activities related to accounts payable and receivable, substantively supporting program budgeting, forecasting and reporting, as well as various accounting and month-end processes.

The Accounting Manager works cross-functionally and is responsible for leading monthly financial monitoring meetings with various policy and project leads.

The Associate works closely with the Finance Manager in supporting their regular duties, including progressing program revenues, month-end, financial statement creation, reporting, dashboarding and analysis.

The Associate supports the VP in their administrative and corporate duties and researches and recommends process improvements and automations across the entire finance function.

MAJOR RESPONSIBILITIES

Finance (90%)

Accounts Payable & Receivable_
Managing the finance mailbox, ensuring appropriate authorizations and supporting documentation, posting payables and staff expenses in Sage 50, creating EFTs/wires, ensuring timely reimbursement, sending payment notifications to external stakeholders and filing all relevant documentation on SharePoint
Tracking payables and following up with internal and external stakeholders, as required
Reviewing and posting all credit card transactions in Sage 50
Creating all invoices (AR), tracking and following up aged receivables, marking receivables as paid and sending receipt notifications to relevant internal stakeholders
Maintaining, tracking and organizing all electronic documentation related to AP and AR
Populating finance and admin forms (banking details, authorization forms)
Ensuring vendor and customer files in Sage 50 are accurate and up to date
Budgeting, Forecasting and Reporting_
Working crossfunctionally as direct support to various program leads in the development of program and RFP budgets, ensuring budgets are complete, accurate and adhered to as well as creating and monitoring monthly program forecasts
Updating and tracking budget v. actual reports monthly, reviewing program budget progression, monitoring funding status, variance analysis, tracking labour, monitoring and following up program receivables and payables
Reporting program progression and flagging relevant variances and funding gaps to the CFO weekly. Highlighting areas of concern and recommending corrective action.
Working closely with the CFO on reconciling and updating all program budgets, dashboards and templates
Supporting the CFO and at times leading the creation of funding and claim reports
Assisting in the development and monthly update of the Finance, Impact and Resources (FIR) report
Supporting the development and maintenance of dashboards, models and operational/program budget templates through Power Query and Power BI
Supporting the CFO in the preparation of quarterly finance committee packages
Contributing to the development of the annual corporate budget and forecasts
Monthend and Accounting_
Preparing monthly bank and credit card reconciliations, including posting relevant transactions
Posting biweekly payroll and benefit journal entries in Sage 50
Calculating monthend adjustments, posting entries and maintaining continuity schedules for capital assets, amortization, investments, lease inducement, membership and ticket revenues, prepaid expenses, compiling labour and overhead and other accounts, as required
Preparing general ledger reconciliations
Working alongside the CFO in preparing monthend financial statements and reports, including cash flow statements and cash flow forecasts
Supporting the preparation for the annual yearend audit, including preparation of working papers and supporting documentation
Supporting all other teams (operations, policy, partnerships, comms, events) as required.

Administrative & Corporate (10%)

Assisting in all aspects of administration including insurance renewals, group benefit and payroll reconciliations, vacation and time in lieu monitoring, etc.
Filing, renaming and maintaining files on SharePoint
Assisting in internal policy development, research and benchmarking, as required

EDUCATION & EXPERIENCE

Professional Accounting Designation (CPA) is required
University Degree in Accounting/Business/Finance and/or equivalent program
Minimum 23 years experience in a similar role
Experience with Power Query and Power BI is highly desirable
Experience in a projectbased environment is a very strong asset
Experience in a notforprofit organization or registered charity is a strong asset
Experience with Sage 50 is an asset

Key Skills & ATTRIBUTES