Accounts Receivable - Toronto, Canada - Fabricland

Fabricland
Fabricland
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

The Accounts Receivable and Invoicing Clerk performs tasks in the accounting department where he/she receives and enters sales orders for picking, issues invoices and debit/credit memos.

He / she is responsible for accurately posting customer payments by recording cash, credit card transactions and direct deposits.

He/She will also be responsible for maintaining and updating customer records ( such as contact information, customer address, change of name, etc) price lists and assist in filing duty drawbacks on a periodic basis.

The position involves being attentive to details and reliable in handling documents. A successful applicant will have good mathematical skills and be highly organized. Since he/she will be using technology to expedite his/her work, a degree of computer knowledge is required. Experience in Spire and EDI portals is an advantage.


The goal is to contribute to the accurate and timely preparation and recording of sales orders, invoices, debit and credit memos, cash receipts, duty drawback documentation and ad-hoc reports.

*Responsibilities:
Enter customer orders in the accounting system to release orders to warehouse order pickers.

Collect, update and maintain all information needed (sales prices, discounts, etc.) to calculate accounts receivable.

Check the data input in the accounting system to ensure accuracy of final invoice, debit and credit memos.

Issue customer account statements periodically or whenever necessary.

Send reminders for payments and contact customers when assigned.

Respond to customer's questions in a timely manner and resolve complaints from customers. Also, keep adequate records on the nature of customer complaints and solutions provided using Spire.

Assist Accounting/Office manager in the preparation of documents for duty drawbacks on export sales.

Report on activity to upper management such as back orders, long outstanding receivables and assists in the preparation of ad-hoc reports required by management (i.e. sales and margin reports).

*Requirements:
Proven experience in general accounting and accounting background is a must.

Working knowledge of Business Vision or Spire accounting software is a plus.

Proficient in MS Office Applications (Excel, Word and Outlook).

Excellent math ability.

Excellent organizational and communication skills (both verbal and written).

Ability to multi-task and prioritize tasks in a fast paced, demanding environment.

Ability to work professionally with people within or outside of the organization.

Ability to stay composed, positive and sympathetic when customers are upset or stressed.

Adherence to laws and confidentiality guidelines.

Flexible to take on various tasks such as filing and additional responsibilities

Well-organized

A self starter who can work on mínimal supervision and sees challenges as opportunities.


Benefits:


  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking

Schedule:

  • Monday to Friday

Experience:


  • Invoicing: 2 years (preferred)
  • Business Vision/Spire: 1 year (preferred)
Microsoft Word: 1 year (preferred)
General Accounting: 2 years (preferred)
Microsoft Excel: 2 years (preferred)

  • Accounts receivable: 2 years (preferred)

Work Location:
In person
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