Accounts Receivable Specialist - Nepean, Canada - Morin Supply

Morin Supply

Verified Company

Nepean, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Accounts Receivable Specialist

Reports To:
Accounting Manager

Summary:

The Accounts Receivable (AR) Specialist is directly responsible for performing data entry and related duties in posting accounts receivable transactions and payments.

This includes maintaining AR ledgers, credit balances, and resolving account irregularities. The AR Specialist will also administer claims, refunds, adjustments, and any other accounting transactions related to AR management.

This position involves diplomatic interaction with customers to provide billing information and support to facilitate swift payment of invoices due to the organization and shall have the responsibilities for the collection of all accounts receivable, development and maintenance of customer files.

Other responsibilities will include the resolution of any invoice discrepancies, calculation of volume month end credits, finance charges on overdue accounts, and reconciliation of Accounts Receivable statements.

The AR Specialist will be responsible for maintaining credit policies and procedures, including the investigation of new customers, extending credit lines, granting credit, and following up.

Core Competencies

Customer Focus
Communication
Energy & Stress
Teamwork
Quality Orientation
Problem Solving
Accountability and Dependability
Operating Equipment
Ethics and Integrity

Job Duties

Collaborate with the VP Administration to maintain collection goals and general AIR performance levels.
Analyze AR aged report report any overdue accounts to VP Administration
Collection of account receivables
Solve any discrepancies on invoices
Maintain customer master files and subaccounts
Ensure credit policies and procedures are followed according to established guidelines and applicable legislation
Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
Post and reconcile customer payments to general ledgers.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
Form collection strategies to mitigate customer objections to making timely AR payments.
Investigate collection problems and advise customers on corporate AR policies and procedures.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Customer visits when required
Assist the VP Administration in the yearend closing and inventory count.

Requirements:

Bachelor's degree in Accounting, Finance, or Business Administration and 2 years of direct experience in an AR capacity, or an equivalent combination.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of collection regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Strong diplomatic, negotiation, and conflict resolution skills to manage overdue payments and delinquent accounts.
Basic knowledge of accounting systems, budgets, and internal controls.
Effective diligence and a high degree of accuracy.
Strong work ethic and positive team attitude.
Sound analytical thinking, planning, prioritization, and execution skills.
Excellent teamwork and team building skills.
Able to effectively communicate both verbally and in writing (French and English proficiency).
Able to build and maintain lasting relationships with other departments, key business partners, and customers.
Strong problem identification and problem resolution skills.
High level of proficiency with Microsoft Office productivity suite.