Administrative Assistant - Hamilton, Canada - St. Joseph's Healthcare Hamilton

St. Joseph's Healthcare Hamilton

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting #:

23192

Openings Remaining:

Full/Part Time:

Full Time

Reg/Temp/Casual:

Regular

Union:

Non-Union

Hours of Work:

Monday to Friday; days

Time of Day:

Days

Shift Length:

7.5hr

Open Date:

24/11/22

Closing Date:

01/12/22

QUALIFICATIONS AND SKILLS:

Minimum twoyear Community College Program in Office Administration
Minimum three years office experience
Intermediate skill level is required for MS Office Suite (Word, Excel, Access and PowerPoint)
Knowledge of medical staff structures, in large academic health science centres a definite asset
Knowledge of medical terminology required. Experience in agenda preparation and minute taking required
Must be able to work in an effective and efficient manner and prioritize projects accordingly without direct supervision.
Demonstrated excellence in verbal and written communication skills
Must have the ability to exercise excellent judgement and critical thinking skills

DUTIES AND RESPONSIBILITIES:

Responsible for calendar management, with both internal and external executives and assistants, as well as consultants to coordinate a variety of meetings, retreats, educational events and presentations.
Coordinates and attends meetings and records minutes.
Coordinates and updates OR schedule, Call schedule and Vacation Notices
Responsible for the credentialing process for all SJHH Department of Obstetrics and Gynecology physicians including completing recommendations for appointment for new physicians, term and locum, the renewal, change and deletion of privileges for current physicians as well as category changes. Ensures appropriate documentation is obtained in keeping with the hospital's Bylaws, Rules and Regulations, completing forms and reviewing correspondence from the Credentials Office for accuracy. Coordinates privilege reviews for members of the department.
Maintains confidential personnel files and records for the SJHH Department of Obstetrics and Gynecology Physician Group for the purpose of annual reviews.
Maintains an accurate list of physicians and physician leaders within the SJHH Department of Obstetrics and Gynecology.
Works with the Patient Relations, the Risk and Legal Department and the College of physicians and Surgeons of Ontario regarding medical

- legal and personal matters ensuring they are dealt with in the strictest of confidence.

Supports the Chief in resolving patient and staff concerns.
Acts as liaison to the McMaster University Department of Obstetrics and Gynecology.
Helps coordinate department educational activities including weekly medical grand rounds.
Clinical and academic administrative support, including:

oFielding phone calls from patients and physician offices, and relaying key information Chief/Physician, OR and New consult booking
oContacting patients and physician offices at Chief/Physician request with key information or updates
oMaintenance of documentation required for university academic appointment (e.g. MacFacts CV)

HOURS OF WORK:

Monday to Friday; Days