Payroll and Benefits Clerk - Duncan, Canada - School District #79 (Cowichan Valley)

Description

PAYROLL AND BENEFITS CLERK

Under the direction of the Assistant Secretary Treasurer, provides payroll services to the Finance Department.

DUTIES :

PAYROLL & BENEFITS RELATED:

Collects, sorts, checks, codes and processes the automated payroll data. Includes reconciliation, printing and distribution of payslips, statements and related reports.Manually tracks, calculates and reconciles vacation accruals.

Establishes and maintain employees' payroll and benefit records:Administers employee benefits using on-line systems.

Performs work pertaining to payroll and carries out a critical analysis of the output received to ensure accuracy and thoroughness to the Finance Department.

Maintains a thorough knowledge of benefits plans and contractual agreements between the Board and relevant employee groups plus maintains current knowledge of acts, agreements and other items, which may have payroll implications.

Initiates communications with other departments and schools to obtain information necessary to complete payroll procedures.

Responds to requests and inquiries from employees regarding payroll matters, benefit entitlements and routine collective agreement provisions.Administers requests such as employment verification, processes new employees into the system.

Tracks and maintains databases for employees. Routinely carries out EI audits for all payrolls.

Reconciles various payroll records (benefits deductions to employees master files, accruals, retroactive payments, changes resulting from job evaluations)

Responds to requests from government agencies, school districts, financial institutions, WCB, private organizations, collection agencies, employees and union groups.

Prepares, balances and enters data for year-to-date adjustments, Workers Compensation, Municipal Pension Plan and year-end reports such as T4.

Provides back-up support to other payroll clerks.

BENEFITS RELATED :

Participates on JEIS (Joint Early Intervention Service) team as Absence Advisor regarding CUPE staff under the PEBT plan.

OTHER:

Operates standard office equipment and provides first-line maintenance as required.

Provides back-up/support to other Payroll and Benefits Clerks.

May, on occasion, be required to perform other job-related duties as assigned.

QUALIFICATIONS:

Education - the applicant must have completed:

Grade 12

Completion of The Canadian Payroll Association Payroll Compliance Practitioner (PCP) program or an equivalent combination of recent training and experience.

Skills - the applicant must have:

Applied experience with payroll benefits software applications with an emphasis on payroll and HRIS systems.

Proficiency in MS Word and MS Excel software

Ability to learn required software programs within a reasonable time.

Accuracy and attention to detail.

The ability to multi-task and organize time and projects effectively

Be self-motivated and detail-oriented

Ability to key large volumes of payroll data.

Experience - the applicant must have

Experience in an organization with a payroll department of a comparable size for a period of greater than 2 years.

Experience in a unionized payroll environment would be considered an asset.

Other - the applicant must

Maintain high level of confidentiality with regard to information seen and/or heard in the course of his/her duties.

Ability to communicate complex information clearly and accurately with all levels of district employees in a professional and courteous manner.

Be able to follow established methods and procedures that are well defined and/or detailed.

Shows tact and courtesy in dealing with people in the course of his/her duties.

This is a unionized position. Job description #35 is available at

Please forward application including cover letter, resume, certificates, official transcripts and three work references with permission to contact. Please submit electronic applications as one PDF.

Applications will be accepted on an ongoing basis until filled and can be dropped off at the School Board Office, emailed or faxed to:

Nicole Brown, Human Resource Manager, Support Staff

2557 Beverly Street, Duncan, BC V9L 2X3

Email: Ph: ext. 270) Fax:

Thank you for your interest in this position. Only those selected for an interview will be contacted.