Executive Assistant - Dartmouth, Canada - NOVONIX

NOVONIX

Verified Company

Dartmouth, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are:

This is an exciting time for NOVONIX as we build and grow our battery material and technology company to service the critical needs of the electric vehicle and energy storage supply chains.

As a leader in the industry with operations in both Canada and the United States, NOVONIX develops advanced, high-performance materials and equipment, and provides consultative testing services for the global lithium-ion battery market.

We provide the necessary materials and technologies our clients need to manufacture batteries that must have longer lifecycles, are more energy-efficient, have reduced chemical use and waste generation, and support a cleaner power input for an environmentally sustainable energy future.

Our NOVONIX Battery Technology Solutions division, based in Halifax, Nova Scotia, Canada, focuses on innovative battery research and development, along with providing advanced battery testing equipment and services on a global scale.

In Chattanooga, Tennessee, USA, our Anode Materials division manufactures our synthetic graphite anode materials used to make lithium-ion batteries which power electric vehicles, personal electronics, medical devices, energy storage units, and more.

Sounds amazing, doesn't it? It is

What we offer:

Competitive salary, benefits, and paid time off
Laidback, informal, fun culture
Smart, collaborative team members
A chance to reduce the carbon footprint and work toward a cleaner energy future

Role Summary:

This person will report directly to the President of the NOVONIX Canadian division and provide administrative support to him and one other member of the senior management team, the Head of Human Resources.

Occasionally, this person will be responsible for providing travel arrangements and/or expense reporting for additional senior management team members, such as the Controller, Assistant Corporate Counsel, and the SVP of Business Development.

In the role of Executive Assistant, you will be joining a world-class team that is delivering innovative solutions to tough problems.

This position is fully onsite working out of our Dartmouth, Nova Scotia office, but may require traveling between our two Canadian site locations - Dartmouth and Bedford, Nova Scotia. The hours are Monday through Friday, day shift.

Responsibilities include:

Calendar management
Travel arrangements, meeting coordination, and logístical planning for events
Coordinating guest speakers and logistics for employee trainings (e.g. monthly Lunch & Learns)
Manage, organize, and upload content to SharePoint Intranet
Coordinate execution and filing of agreements and other documents under applicable policies
Organize town hall meetings and prepare materials for guest speakers
Capture meeting minutes and actions for the BTS leadership team, and follow up on tasks to keep projects moving forward
Handle confidential and sensitive information with the utmost professionalism and discretion
Assist with ongoing projects as assigned balancing short and longterm deadlines
Create and develop visual presentations using Microsoft tools, proofread decks, etc.
Assist with the preparation of materials for Board of Directors and Board Committee meetings
Oversee special program initiatives, as needed
Prepare invoices, timesheets, reports, etc., as needed
Expense reporting support

You are:

A professional with 5+ years of experience working in an executive assistant role
Resourceful when it comes to solving problems
Able to anticipate needs, find alternative solutions, and be proactive in achieving desired outcomes
Capable of handling sensitive and confidential information with poise and discretion
Able to thrive in a startup environment
A highly motivated selfstarter who takes initiative
Well organized and invested in the details
Able to work in a dynamic, fastpaced, highvolume environment, while handling multiple tasks, meeting deadlines, and reacting quickly
Able to build positive relationships at all levels of the organization
Comfortable interacting with C-Suite executives
Passionate about creating a great culture
Confident and can decipher priorities and make sound judgment calls when needed
Passionate about continuous improvement
Innovative
Comfortable with ambiguity and changing environments
An effective communicator
Persuasive and good at negotiating
Able to think outside the box with a sense of urgency
Collaborative
Willing to go the extra mile to get the job done and satisfy customers/stakeholders
Proficient in Microsoft 365
(very comfortable with Outlook, Teams, and PowerPoint):
Able to work well within a cross-functional team environment and diverse communities