Office Coordinator - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:
The primary purpose of this position is to support the GSA administrative requirements. Notable responsibilities include human resources, payroll, administration of essential services, documentation management and office management.

This position is contingent on funding, working 24 hours a week.

Responsibilities:

Administrative Support

Be the primary point of contact for students for GSA services (Health and Dental, Legal Care, GRT etc.)
Support students and direct them to the proper areas of the university
Conduct the GRT UPass Opt In and Opt Out process at the beginning of each term
Manage room booking system on Skedda for Grad Lounge and Board Room
Coordinate Tax Aid clinic every March/April
Assist with termly Orientation events for new graduate students
Perform periodic updates to the GSA website regarding offered services
Take minutes for internal meetings within the GSA
Support student leaders in preparing for events like purchasing items and setting up the event
Other duties as assigned by the General Manager and/or GSA President

Human Resources

Support GSA payroll requirement

Coordinate hiring process for casual GSA staff
Process casual staff hiring, termination and Workday management
Manage Sharepoint site organization, document naming convention and permissions
Other duties as assigned by the General Manager and/or GSA President

Office Management

Hold office hours Monday to Thursday, 9:30 AM 3:30 PM
Greeting all visitors to the GSA office in a cordial and professional manner
Support general office administration responsibilities including but not limited to office supply management and keeping the physical space clean
Manage the GSA Grad Lounge and Board Room
Ensuring it is being used appropriately and the space is kept clean
Manager software platforms that are used within the GSA
Other duties as assigned by the General Manager and/or GSA President

Qualifications:

College Diploma in Office Administration or a related discipline
Equivalent combination of education and/or experience will be considered
Minimum 2 years' experience in general office reception role
Experience with HR platforms such as Workday or other equivalent platforms are an asset
Demonstrates experience with the following:
Performing general office duties
Payroll
Client services
Excellent written and verbal communication skills
Excellent interpersonal and relationship building skills
Excellent customer service skills
Electronic workplace skills (e.g., Microsoft Office, Presentation Software, Graphics software, SharePoint, Microsoft Teams, Sharepoint, Google Drive, etc.)
Website skills (e.g., WordPress, etc.)
Working knowledge of preparing reports and summaries of statistical data

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the

Office of Indigenous Relations.