Human Resources Assistant - St. Thomas, Canada - Ontario Plants Propagation Limited

Ontario Plants Propagation Limited

Verified Company

St. Thomas, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Human Resources Assistant (Bilingual - Spanish)
Full-time, Permanent

Talbotville, Ontario (Rural location)

Reports to:

Human Resources Manager

The Company
At Ontario Plants Propagation Limited, our vision is to be North America's premier supplier of greenhouse vegetable transplants.

To help us accomplish this goal, we need to hire motivated passionate people that will support our workforce and facilities.

The Role
We are seeking a Bilingual HR Assistant to join our Human Resources team.

The HR Assistant is responsible to provide support to the Human Resources department in the daily administrative and technical activities.

The HR assistant will assist with employee recruitment, employee relations, training and HR administration. The HR Assistant also serves as a liaison between the human resources department and employees for effective communication. Additionally, the HR Assistant will support the Temporary Foreign Worker Program, which involves assisting with arrivals, departures, onboarding, translation and interpretation services, training and after-hour emergencies among other duties

Core Competencies

Planning and Organizing
Data entry and Record Keeping
Time Management
Analytical skills
Attention to Detail
Strong Interpersonal skills
Problem Solving
Communication

Job Description/Responsibilities

HR Administration

Be primary point of contact for general HR enquiries from staff and the general public and direct enquiries to others where necessary
Assists with the administration of companywide human resources policies, procedures, and practices in accordance with applicable legislations and regulations
Assist in the development and implementation of HR policies, programs and procedures and Employee manual
Prepare and proofread HR correspondence, forms, and other documents
Set up and maintain manual and computerized information filing systems (Smartsheet employee lists, enterprise, ets.)
Maintain accurate Employee record keeping and file maintenance
Face scanner registration for local and TFW employees
Compile documentation, prepare and submit WSIB cases reporting, return to work programs, assigning and monitoring light duty work
Reporting on monthly statistics, trends and bringing forward suggestions on areas for improvement
Order materials and supplies to maintain HR inventory levels

Recruitment Support

Participate and support the company recruitment process by:
Work closely and effectively with other departments and management to define and agree on recruitment requirements for entry-level positions
Post job adverts to standardly used sourcing channels (company web page, JobBank, Indeed, LinkedIn, etc)
Coordinate, schedule and conduct in person interviews for entrylevel positions
Conduct and verify background and reference checks
Prepare employment offers and contracts for entrylevel and/or nonmanagement positions

Training and Development

Provide onboarding and orientation for new hires
Coordinate mandatory annual training (H&S, AODA, WHIMS, Violence & Harassment, etc.)
Establish and maintain a database of all training provided to employees (internal and external), both as per the annual training plan and per legislative requirements
Assist with greenhouse staff training
Assist in the development and delivery of HRrelated training sessions
Coordinate external training sessions and seminars

Employee Relations

Assist the HR Manager with providing guidance to managers and supervisors in dealing with employee issues and managing the progressive disciplinary procedures
Aid in managing conflict situations and employee relations
Assist in the organization of company events by ensuring that appropriate communication is sent out to the team
Participate and/or lead HR Engagement projects and initiatives (surveys, focus groups, anniversary's, recognitions events, etc)

Temporary Foreign Work Program

Assistant in the administration of the Temporary Foreign Work Program by:
Schedule appointments for Temporary Foreign Workers and provide translation services
Book and coordinate transportation arrangements and appointments for workers
Assist with bank accounts and OHIP renewals
Assist in maintaining a safe, clean, and legally compliant workplace
At as a Backup for the HR Administrator on the TFWP duties

Minimum Requirements

Postsecondary education in Human Resources
Bilingual, ability to speak and write fluently in Spanish and English
Available to work overtime and after hours as needed, often with short notice
Experience with recruitment is considered an asset
Previous experience in a culturally diverse work environment is beneficial
Strong interpersonal skills with the ability to build trusting relationships and work with integrity
Professional verbal and written communication skills, both oneonone and groups
Fluency in Windows / MS Office is man