Administrative Assistant - Wheatley, Canada - Ministry of Natural Resources and Forestry

Ministry of Natural Resources and Forestry

Verified Company

Wheatley, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you an administrative professional? Do you possess problem solving skills, excellent communication skills and impeccable attention for detail? If so, join the Ministry of Natural Resources and Forestry in this exciting opportunity where you will use your ability to switch between tasks quickly and effectively, manage complex schedules, and meet changing deadlines.

NOTE:
This is a temporary, seasonal that will last 10 months out of the year.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?:

provide administrative support services by preparing, organizing and coordinating meetings, workshops and travel arrangements for staff

- coordinate the preparation and distribution of agendas/background materials
- attend meetings to take minutes; maintain calendar of appointments for the Manager
- prepare reports, correspondence, memoranda, graphics, charts, financial/ statistical reports and spreadsheets
- process incoming and outgoing mail
- maintain computerized bring forward and record keeping systems and files
- provide customer service to external and internal clients on ministry policies, procedures and other information
- provide financial administration support through processing financial transactions
- ordering supplies and maintaining office equipment

How do I qualify?:

Administrative Knowledge and Skills:

You have ability to carry out general office administration and human resource policies and procedures.
You have financial administration experience to provide a range of financial support (e.g. verify/process expenditure and travel expense claims)
You are able to understand and interpret relevant legislation such as Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, financial and human resource policies and procedures.
You have a high degree of accuracy and math skills to input data, review invoices and claims and reconcile discrepancies.

Reasoning, Time Management and Organizational Skills:

You have reasoning and time management skills to determine office priorities based on various dependencies, conflicting demands and timelines.
You have organizational skill to handle a variety of work demands, coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

Analytical and Problem-Solving Skills:

You have proven analytical and problem solving skills to make decisions and determine appropriate action, reconcile reports, resolve discrepancies, make judgements and investigate alternatives.

Communication and Interpersonal Skills:

You have proven communication skills to review and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

Computer, Office Equipment and Typing Proficiency: