Interpreter Coordinator/administrative Assistant - Timmins, Canada - Ministry of the Attorney General

Ministry of the Attorney General
Ministry of the Attorney General
Verified Company
Timmins, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
The Ministry of the Attorney General, Court Services Division, is seeking a Bilingual Interpreter Coordinator/Administrative Assistant. Bring your skills and qualifications and become part of our team where you will provide administrative and clerical support services for assigned managers and unit staff


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.


What can I expect to do in this role?: In this position, you will:

  • Assist courts in locating and scheduling interpreters (in any language)
  • Receive, process and complete written requests for interpreters
  • Assist with the maintenance of the Registry of Accredited Freelance Court Interpreters by informing the Division's corporate office of any updates to the contact information
  • Provide word processing services involving typing, formatting, editing and finalizing a variety of materials
  • Coordinate and maintain appointment calendars, boardroom bookings, travel and accommodation arrangements, meetings, conferences, and luncheons
  • Establish and maintain electronic and hard copy filing systems for a wide variety of office materials in accordance with ministry file retention schedules
  • Utilize WIN and other internet websites to gather information and data for section reports and assignments and uploads unit information on the website following established standards and formats
  • Obtain, open, sort and distribute incoming mail for the unit in compliance with established guidelines

How do I qualify?:


Mandatory:


  • You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Administrative Knowledge:


  • You have knowledge of ministry administrative/office procedures and guidelines
  • You are able to sort/distribute mail, process and verify invoices and review office processes
  • You ae able to maintain filing systems, order and maintain office supplies and ensure quality standards are met

Financial Knowledge:


  • You have knowledge of arithmetic and financial processes to calculate/ reconcile expenditures relating to expense claims, purchase orders and invoices

Organization and Analytical Skills:


  • You have reasoning and organizational skills to determine what matters should be given priority when performing a variety of different tasks with conflicting deadlines
  • You have analytical skills to determine the most effective way to present material when typing correspondence, briefing notes, presentations, reports, charts, and tables
  • You have the ability to work independently or in a team, completing tasks in a timely and efficient manner

Oral and Written Communication Skills:


  • You have oral communication skills, tact and diplomacy to answer telephones/greet visitors, respond to general program inquiries or transfer calls to appropriate staff
  • You have written communication skills to compose routine letters, such as acknowledgements from brief verbal or written instructions
  • You are able to proofread material to ensure accuracy in grammar, spelling, sentence structure and punctuation when typing letters, briefing notes, presentations and reports

Computer Skills:


  • You have knowledge of WIN and various webbased programs to produce letters, reports, briefing notes, charts, tables, graphics, spreadsheets, and presentation materials
  • You have knowledge of office equipment (e.g., photocopiers, fax machines, printers, scanners, mail machine)

Additional Information:


Address:


  • 1 Bilingual English/French Permanent, 38 Pine St N, Timmins, North Region, Criminal Record and Judicial Matters Check

Compensation Group:


  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:

***- 3.7
Category:
  • Legal Services
    Posted on:
  • Monday, December 4, 2023
    Note:
  • This ad is also available in French.


Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal
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