Receptionist - Montreal - Montréal, Canada - Scotiabank

Scotiabank
Scotiabank
Verified Company
Montréal, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

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Description
Requisition ID: 173263

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.


Purpose of Job:


Key Accountabilities:


  • Receives all visitors, including phone calls and responding or forwarding to the appropriate individual for timely response
  • Receives, sorts, and prioritizes mail, taking notice of required actions and due dates to ensure timeliness of responses and required actions
  • Performs daily mailroom duties and ensures all documents and/or deliveries accurately reach our internal employees
  • Accepts and arranges courier of parcels to ensure timely distribution of packages and documents
  • Coordinates the receiving/processing of Head Office shipments and deliveries
  • Coordinates meetings rooms and conference calls ensuring action items and deliverables are handled
  • Coordinates any internal communication to staff, including maintenance of internal documents including phone lists
  • Organizes and maintains various filing systems to track and store data and documentation and allow for easy retrieval of information
  • Maintains office supplies inventory at proper levels and ensures timely ordering
  • Distributes office supplies and ensures all areas of the storage areas are properly stocked
  • Assists with security related activities and key holder responsibilities, including producing security badges, open/close the office, and liaising with building security
  • Arranging catering needs/lunch meetings as needed
  • Coordinates any special events as required
  • Liaising with office equipment vendors for maintenance as needed
  • Assists with special projects, and other administrative functions as needed

Qualifications:


  • Superior customer service skills
  • High level of problemsolving abilities
  • Outstanding written and oral communication skills
  • Highly organized with the proven ability to manage multiple priorities and deadlines
  • Effectively interface and develop working relationships with all levels of the organization and external clients
  • Work independently and manage execute assignments with minimum instruction.
Location(s): Canada : Quebec : Montreal

Scotiabank is a leading bank in the Americas


Guided by our purpose:
"for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
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