Event Coordinator - Toronto, Canada - Second Floor Events

Description

• Minimum of 1 year in a event coordinator role
• Must have outstanding time management, organizational skills, and detail orientation
• Must be selfmotivated and able to work with a high degree of autonomy
• A professional manner with the ability to handle multiple demands with time sensitive deadlines
• Must work well under pressure while remaining calm
• Food and wine knowledge is an asset
• Mac proficient knowledge of Microsoft Office including Excel and PowerPoint is required
• Canva knowledge an asset
• Ability to read, write and speak English Fluently
• Ability to work under pressure and deal with stressful situations during busy periods
• Ability to work evenings, weekends, and holidays
• Caterease and touch bistro experience preferred but not required

• Main client contact from point of contract execution to event completion f
• Provide site visits and tours with clients and vendors when necessary
• Provide telephone or on site meetings with all wedding couples and other clients as requested or when necessary
• Schedule and attend tastings with each wedding couple
• Managing client payment schedule, process payments and record in caterease
• Organize details as they relate to events e.g. bar arrangements, catering, floor plans, rentals, special requests, setup and service requirements
• Manage budgets for all events ensuring that profit ratios are maintained
• Create client floor plans and consult on other event planning such as timeline, suppliers, décor etc.
• Suggest items to clients with the focus on business need, customer satisfaction and suggestive selling
• Coordinate with Kitchen to provide all details necessary for ordering and execution of the menu
• Communicate with Venue Manager and other team members to ensure correct staffing is in place for each event
• Event execution and management
• Communicate with all event suppliers regarding all questions, load

• Post event correspondence, reconciliation and closing of event files

• Preparing for and participating in weekly team meetings

• Participate in weekly operations meeting and present the most up to date information to the management and catering team
• Notifying all relevant parties of updates to event files in a timely manner
• Advise and make recommendations to management with a focus on business needs and client feedback
• Provide feedback to closing manager when necessary
• Support administrative needs of the sales & marketing team when required
• Work within Tripleseat to update all relevant event details
• Identifying and implementing additional revenue streams for the business (décor, event add on's etc)

• Company events
• Extended health care
• Flexible schedule
• Paid time off

• 8 hour shift
• Weekend availability

• Bonus pay