Intermediate Officer, Academic Administration - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Type:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Academic Administration

of Open Positions:
1

Faculty/Service - Department:
Operations_School of Psychology

Campus:
Main Campus

Union Affiliation:

SSUO

Date Posted:
May 15, 2023

Closing Date:
May 26, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:

SSUO Grade 07

Salary Range:
$55, $69,783.00

About the Faculty of Social Sciences

The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French.

With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa.

Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.
D. programs.

Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose:
Under the supervision of the Supervisor, Operations, greets and informs students regarding graduate programs, regulations and procedures.

Performs a variety academic and administrative activities in compliance with the regulations and procedures of the academic unit, the Faculty and the University.

Provides a courteous and prompt service that promotes a positive image of the University of Ottawa to internal and external clients, thereby contributing to the university experience.

What you will bring:

Knowledge of administration normally acquired through postsecondary studies or equivalent experience
Minimum of two (2) years of demonstrated experience in a similar role
Experience in frontline client services
Knowledge of University structure and regulations
Experience analyzing files and procedures
Ability to produce high quality work and meet tight deadlines
Experience in bilingual administrative writing
Experience working under pressure and organizing work
Strong interpersonal and communication skills

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note:
if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.