Graduate Program Administrator, Faculty of Science - Calgary, Canada - The University of Calgary

The University of Calgary

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Overview

The
Graduate Science Centre in the
Faculty of Science is currently seeking a Full-time Limited Term
Graduate Program Administrator for approximately 6 months.

Reporting to the Manager, Professional Programs, the Graduate Program Administrator, Professional Programs works 35 hours per week and is a part of the Alberta Union of Provincial Employees (AUPE).

The Professional Programs Graduate Program Administrator, Professional Programs will support the operation of the Professional Graduate Program, advising on and ensuring program and Faculty of Graduate Studies policies and practices are met in the various stages of a Professional Graduate Program (including prospective student support, student advising, registration, examination and completion of program requirements).

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Advise current/prospective students in both a one-on-one and group setting regarding professional graduate program requirements, and university policies and procedures.
Assist students in making informed decisions, setting short and long term goals, and fulfilling the requirements of their program choice.
Proactively monitor student progression through their professional program to graduation to ensure requirements are met and provide advice and assistance to students on all aspects of their academic experience.
Use a thorough knowledge of program requirements as detailed in the University of Calgary calendar to recommend programs of study that will allow students to successfully meet their goals.
Resolve student program conflicts as they arise.
Monitor student academic progress toward program completion.
Develop new and streamline existing administrative processes.
Coordinate and oversee the approval process for the graduate student convocation lists.
Maintain records and files to ensure that information is uptodate, recognizing that this information must be kept accurate and current for use by others.
Professionally represent the programs at functions both internal and external to the campus.
Monitor, initiate review, and implement changes to the professional graduate programs.

Qualifications / Requirements:

A minimum of a fouracademic year undergraduate degree required, master's degree preferred.
At least 35 years progressive student affairs experience required, preferably within graduate studies.
Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
Experience dealing with interdisciplinary programs and liaising with various stakeholders would be an asset.
Experience with professional students, a unique clientele who expect a higher level of service and faster turnaround times than is the norm would be an asset.
Strong planning, time management and organizational skills, as well as effective decisionmaking, multitasking and problemsolving ability in a deadline driven, high volume environment.
A positive and professional demeanour is essential.
Ability to think and act quickly and effectively under pressure, exercising initiative, tact, diplomacy, discretion and good judgement.
Proven ability to manage heavy workload, stress and multiple priorities with high level of initiative, flexibility, thoroughness, accuracy, and attention to detail.
Excellent written, oral and presentation skills are required.
Demonstrated ability to be resourceful, creative, innovative, and flexible.
The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines.
Advanced computer skills including MS Office Suite (including Word, Outlook, PowerPoint, advanced Excel and Power BI) and PeopleSoft required; knowledge of related software (e.g., Electronic Document Management Systems, Qualtrics, Power BI).
Ability to interpret policies, procedures and regulations.
Experience with web content management systems.
Knowledge of university policies and procedures associated with the portfolio supported including the academic calendar is an asset.

Application Deadline:
March 31,2024

Additional Information

This position is part of the AUPE bargaining unit, and falls under the
_Specialist / Advisor Job Family, Phase 2_.

For a listing of all management and staff opportunities at the University of Calgary, view our
Management and Staff Careers website.

About the University of Calgary
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Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking.

It is Canada's leader in the creation of start-ups. Start something today at the University of Calgar