Office Administrative Assistant - Markham, Canada - MBI Brands

MBI Brands

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties such as, but not limited to, coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and maintaining orderliness in common office spaces.

The Administrative Assistant will also provide support to the People and Culture team as needed.

Essential functions

Greet & provide visitors information and direction in a professional manner
Answer phone calls and direct callers to the appropriate party
Process, sort, and route incoming and outgoing mail
Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
Coordinate and schedule appointments and meetings as needed
Ensure all common spaces in the office are wellmaintained and kept orderly by completing the opening and closing checklist
Process and prepare shipments for courier pick up
Be the first point of contact for MB App Mobile Support
Provide support to the People and Culture team with various tasks such as executing internal company events, internal communications, and handling and completing employee requests
Perform other administrative support tasks, including updating and sorting files, drafting, and proofreading correspondence, and conducting research
Other duties, relevant to the position, shall be assigned as required

Policy

Adhere to all policies and plans through communication, action, and consistent enforcement.
Effectively and efficiently perform all job functions following policy and leading by example.
Stays up to date on all training as required and follows all health and safety, and sanitation policies enforcing with disciplinary action as needed.

Attitude and Professionalism

Actively participates in positive and constructive communication across all departments.
A team player, who provides support to colleagues and has a handson approach.
Conducts themselves in a solutionsbased approach, solving problems collectively and reporting any concerns at an appropriate time to your manager.
Follows all policy and does not engage in any actions that may be perceived as conflicting with company policy regarding bullying, harassment, discrimination, and/or violence.

The duties of this position may change from time to time. MBI Brands reserves the right to add or delete duties and responsibilities at its discretion contingent on business need. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Required Skills and Qualifications

Strong communications skills
Ability to work independently and in a team with effective communication
High school diploma required. Some college or university degree preferred.
Proficiency in Microsoft Office Suite

Physical Activities and Requirements of this position

Corporate office and restaurant environment.
The position may require long hours of sitting/ standing
Must be willing to drive, and travel, as needed for business.
Must be able to lift and maneuver packages up to 15 lbs

Occupational health & safety requirements
All supervisors and managers are directly responsible for ensuring the health and safety of workers under their supervision.

They must ensure that workers are operating in a manner as required by the Occupational Health and Safety Act and its regulations in addition to company health and safety policies and procedures.

Supervisors must inform all workers of the existence of any potential or actual risk to the health or safety of the worker of which the supervisor is aware, and must provide direction and instruction, in writing where prescribed, for safe measures to be taken during the course of their work.