Administrative Assistant - Nanaimo, Canada - The Salvation Army - Victoria ARC

The Salvation Army - Victoria ARC

Verified Company

Nanaimo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Administrative Assistant

Ministry Unit/Dept:
Nanaimo New Hope Centre

Salary Range:
$ $20.00

Address:19 Nicol Street

MISSION AND VALUES:

The Salvation Army is an international Christian church.

Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values
The Salvation Army Canada and Bermuda has four core values:

Hope:
We give hope through the power of the gospel of Jesus Christ.

Service:
We reach out to support others without discrimination.

Dignity:
We respect and value each other, recognizing everyone's worth.

Stewardship:
We responsibly manage the resources entrusted to us.

JOB DESCRIPTION:

POSITION PURPOSE SUMMARY:

BASIC FUNCTIONS/RESPONSIBILITIES:

Works cooperatively to support the work of the management team and communicates clearly to ensure smooth administrative operation of the Ministry Unit.
Receives administrative calls, messages, mail and deliveries and directs them to appropriate office/s.
Assists the Administration with filing, maintaining, moving and disposing records according to The Salvation

Army policies and procedures.

Collects, maintains and protects confidential information.
With training and supervision, enters data, updates and organizes electronic files and records; performs research and generates reports on SAMIS, Business World, Shelby, UltiPro, E-Claim and other database programs that may be assigned.
Counts and reconciles receipts.
Assist with inputting timesheet information into Ultipro software.
Performs bank deposits, cashes petty cash cheques and reconciles the transaction records.
Creates petty cash reimbursement requests and reconciles the requests to the expenses.
Processes employee expenses, vehicle fuel receipts and visa receipts using Business World.
Checks coding on invoices using Business World.
Processes donations, generates tax receipts and donor letters.
Conducts inventory of office supplies and equipment assigned to the Administrative Department and orders replacement when requested and approved by the manager.
May prepare new hire and benefit enrollment packages.
May prepare, edit and update employee business cards and NHC information materials.
Collects, maintains and protects confidential information.
Assists in settingup meeting venues; tidies up and organizes meeting rooms, storage rooms, staff kitchen and hallway.
Assists in booking meetings; taking, writing and circulating minutes.
Attends all staff meetings and training seminars related to agency services as required.
Performs other related duties as may be assigned from time to time.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

- *NOTE: For some jobs, you may be required to provide validated educational documentation._

Education/Certifications:

Completion of High School or equivalent required.
Completion of 1 year of related postsecondary education in related field (Business Administration, Office Management, Finance, Accounting, Human Resources, etc) required.
Clear TB Skin Test required.
Occupational First Aid Level 1 or equivalent required.
Clear Criminal Record check through the BC Criminal Record Review Program required.
Enhanced Reliability Clearance through the Federal Government required.

Experience:

Must have at least six (6) months related experience.
Must possess good clerical, organizing, records keeping, typing and data entry skills.
Must be able to understand the barriers faced by the Nanaimo NHC residents and guests.

Required Skills/Knowledge:

Attention to detail, problem solving and analytical skills.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Must have excellent communication skills and demonstrate a welcoming, patient approach when receiving inquiries from staff, vendors, and public.
Must demonstrate adeptness and trainability in handling various office equipment.
Must possess good numeric and analytical skills with attention to details.
Must be able to multitask, meet deadlines and work in a team environment.
Must be able to follow through and work collaboratively on projectbased assignments.
Must possess good customer service skills.
Must be able to demonstrate flexibility and creativity.

HOURS:
37.5 hours per week

Background check consent.
A clear vulnerable sector screening.
A clean drivers abstract.
Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Each position contributes to the mission of The Salvation Army.

**Salar