Administrative Assistant - Saskatchewan, Canada - Saskatchewan Polytechnic

    Saskatchewan Polytechnic
    Saskatchewan Polytechnic Saskatchewan, Canada

    1 week ago

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    Full time
    Description

    Job Duties/Qualifications, Skills and Abilities(QSA)

    Job Duties Job Duties This position is accountable to the Director of the Office of Applied Research and Innovation at Saskatchewan Polytechnic. The incumbent will provide senior level administrative support services to the office and is responsible for the effective and efficient operations of the Office of Applied Research and Innovation.
  • ensure effective and efficient operations of the Office of Applied Research of Innovation by providing administrative and professional clerical support to the director and other applied research staff.
  • provide minute taking services to the offices of Applied Research for on and off campus meetings
  • Initiate, adjust and maintain daily schedules and calendars for the Director of Applied Research
  • Provide support to the OARI Executive Assistant as required, including in relation to financial and budget reports
  • provide necessary support to the Director to develop professional information materials, PowerPoint presentations/workshops
  • Maintain a database of projects, clients and contacts, paper and electronic files and process incoming/outgoing mail
  • coordinate logistics for broad-scope meetings, webinars/workshops/seminars/conference.
  • Respond to routine request and inquiries from business and industry, management, staff, students, government and external agencies
  • work with Communications and the OARI EA to maintain and update OARI website
    • QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1. Completion of a Grade 12 diploma plus a recognized certificate in administrative/office education or equivalent combination of training and/or experience.2. Two years experience in an administrative assistant position.4. Training and/or experience at the advanced level in Microsoft suite.5. Excellent interpersonal and communication skills, both written and oral.6. Effective administrative, organizational and time management skills, including the ability to produce high quality confidential work under tight timelines and changing priorities.7. Working knowledge of administrative financial reporting.8. Demonstrative ability to take initiative, prioritize tasks, and work with limited supervision.9. Ability to work as part of a team and to maintain effective working relationships with diverse groups and individuals.
    10. Demonstrates valuing diversity Desired QSA Required Competencies