Administrative Assistant - Sidney, Canada - Shoreline Medical Society

Description

Shoreline Medical Society - Administrative Assistant Posting
Shoreline Medical clinics are owned and operated by a charitable non-profit called Shoreline Medical Society.

Our vision is to be a leading primary care network for the Saanich Peninsula, integrating multiple disciplines working together to provide accessible community health care.

Role Summary

Reporting to the Executive Director, the Administrative Assistant supports the daily operations and services providing logístical support for the Leadership Team, committees, events, maintaining databases, and conducting general office duties.

Primary Duties and Responsibilities
-
Administrative Assistant:_

• Provides scheduling and logistic support for meetings, takes minutes, distributes meeting materials, and follows up on action items as necessary.
• Provides administrative support to the leadership team and special projects as required.
• Assists in the coordination of team events by organizing venues, catering, event materials, and registration.
• Supports financial administration by processing invoices, accounts payable, contracts, banking, and related documents for approval, payment, and filing
• Orders office supplies and liaises with vendors as necessary
• Perform general office duties as required.

Required Qualifications

• University degree, or highschool graduation and related postsecondary education, and one year administration or research experience, preferably in a healthcare or nonprofit setting.
• Efficient interpersonal and relationship building skills with proven diplomacy and customer service orientation.
• Efficient verbal, written and organizational skills, and attention to detail.
• Proven experience with meeting scheduling and logistics, preparing and distributing materials, and taking accurate minutes.
• Experience with efficient office organization, including establishing and maintaining electronic and paper files.
• Able to perform multiple tasks, balance priorities and meet deadlines without close supervision.
• Able to work independently and as a member of the team.
• High proficiency in MS 365 (Word, Excel, Outlook, Power Point, Google products)

Working Conditions:

The hours of work are Monday through Friday during regular business hours; however, some flexibility of hours will be required for evening and/or early morning events and meetings.

Job Type:
Full-time


Schedule:
Monday to Friday - 30 to 40-hour work week


Salary:
$48,000.00-$58,000.00 annually


Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Health spending account

• Illness/personal paid time off

Salary:
$48,000.00-$58,000.00 per year


Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Sidney, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 1 year (preferred)

Work Location:
In person