Office & Operations Coordinator - Winnipeg
14 hours ago
Job description
Are you a highly organized, proactive professional who enjoys coordinating projects, supporting senior staff, and helping operations run efficiently behind the scenes? We're seeking an experienced Office & Operations Coordinator to play a key role in maintaining smooth office operations while providing strong administrative and project coordination support across the organization.
As a full-service commercial facilities maintenance company, we deliver services and projects across healthcare, education, hospitality, retail, commercial office, mixed-use, recreational, and light industrial sectors.
This role is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, and enjoys ensuring details, deadlines, and communications stay on track.
Key ResponsibilitiesOffice & Administrative Coordination
Serve as the primary office contact, maintaining a professional and welcoming environment for visitors, clients, and staff.
Manage incoming calls, mail, courier shipments, office supplies, and general office organization.
Coordinate meeting logistics, boardroom setup/reset, and internal team events.
Maintain organized digital and physical documentation systems for accessibility and accuracy.
Operations & Project Coordination
Provide high-level administrative and project coordination support to senior staff, operations leadership, and project teams.
Track project documentation, reports, deadlines, equipment orders, and operational follow-ups.
Prepare reports, correspondence, presentations, and internal communications.
Support showroom operations by processing Point-of-Sale transactions, assisting customers, and ensuring a professional, organized sales environment.
Schedule meetings, prepare agendas/materials, and track action items to ensure follow-through.
Identify opportunities to improve administrative workflows and operational efficiency.
Qualifications & Experience
3–5+ years of administrative or operations support experience, ideally in a project-driven or service-based environment.
Demonstrated experience supporting senior staff and coordinating projects, initiatives, or cross-functional activities.
Experience in facilities maintenance, construction, or service industries is an asset.
Strong organizational, prioritization, and multitasking abilities in fast-paced environments.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Professional, dependable, detail-oriented, and proactive mindset.
Ability to work independently while collaborating effectively across teams.
Why Join Us
Established and growing company with long-term stability.
Collaborative, supportive team culture.
Competitive compensation and benefits package.
Meaningful role with visibility across operations and leadership.
Opportunity to expand your coordination, operations, and project support experience.
About Paramount Services Ltd.
Paramount Service Ltd. began as Paramount Restaurant Service Ltd. over 30 years ago. Since then, the company has evolved into a full-service equipment supply and facility maintenance company based from Winnipeg, Manitoba. Our presence is focused in Manitoba but we have strong partnerships spanning coast-to-coast-to-coast across Canada.
As part of our full-service commitment throughout the country, we employ refrigeration, HVAC, plumbing, electrical and carpentry journeypersons, and we have over 600 subcontractors at our disposal.
Our customer relationships are based on our performance and built on trust. As a result, our customers ask us if we can do more, and we do.From general contracting to minor service calls, landscape and parking lot maintenance, to hot and cold beverage services, equipment sales to preventative maintenance – we do it all.
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