Executive Assistant - Toronto, Canada - Royal Bank of Canada

Royal Bank of Canada

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Come Work with Us
At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title
Executive Assistant

What is the opportunity?
The Executive Assistant is responsible for managing the schedules and communications of the VP, Head of Shopping Experiences & VP, Enterprise Partnerships, which include:

Maintain calendar of meetings, appointments and travel arrangements
Process and monitor expense reports
Manage projects as assigned
Maintain all necessary administrative support needs for Data Office department
Arrange meetings, create minutes and agendas as required
Organize departmental events

What will you do?

Executive Assistant Duties_
Monitor calendar including scheduling of meetings, booking conference rooms, etc.
Create and/or maintain documents and presentations in Word, Excel, PowerPoint and organization charts in Visio
Submit expenses / track expense reports through expense reporting system
Book and coordinate all travel (air/hotel/car, etc.), and maintain EY Global One portal for xborder travel to and from US/CAN
Coordinate newhire setups with IT, Communications & Facilities
Assist with completion of HR forms particular to region (US or Canada)
Assist with planning and execution of staff events (Town Hall Meetings, staff outings, celebrations, etc.)
Maintain vacation calendar of direct reports PTO days and copy record onto calendar
Coordinate with external third parties for onsite visits and meetings
Office Administration Duties_

For VPs' Direct Reports/Team:

Occasionally:

- assist with coordination of meetings/booking of conference rooms
- assist with on or off-boarding of consultants or FTE's
- assist with travel arrangements (air/hotel/car, etc.)
- assist with Facilities requests to building (furniture, equipment, access, environment (HVAC), etc.)
- prepare and submit expense reports for approval
- assist with sending of flowers, gifts for staff (celebrations / bereavement)
- draft and send correspondence

Maintain vacation calendar

What do you need to succeed?

Must-have:

Minimum 510 years of experience as an executive/administrative assistant.
Ability to work independently
Excellent organizational and follow through skills
Strong computer skills, Excel, PowerPoint, Word, Visio
Act as gatekeeper for Shopping Experiences and Enterprise Partnerships
Ability to interface with all levels of staff
Strong collaboration and relationship management skills
Excellent communication (both written and verbal) skills
Professional appearance, demeanor and telephone presence
Knowledge of compliance requirements of HR
General working knowledge of office equipment (printers, copiers, faxes changing of toner cartridges, troubleshooting, etc.)
Undergraduate or Graduate Degree in Business, Accounting or Finance

Nice to have:

Financial experience helpful but not required.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.

We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and highperforming team
Opportunities to do challenging work

Job Summary

Address:

TORONTO, Ontario, Canada

City:

CAN-ON-TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Strategy and Administration

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

:00

Application Deadline:

:00

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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