Integrity Officer - Montréal, Canada - GreenPeace

Description

Greenpeace

Job Vacancy:
Integrity Officer


Location:
Anywhere in Canada (remote working). We also have offices in Montreal, Toronto and Vancouver.


Reports to:
Executive Director


Details:
Permanent, Full-time (Four day work week, Monday to Thursday, 28 hours/week)


Salary:
$70,039 CAD per year (this amount will be prorated for partial years of service)


Closing date for applicants:
September 27, 2023


About the role:

Greenpeace Canada (GPC) is seeking a compassionate, equity-oriented individual to join our team as an Integrity Officer to help protect the internal health of our organization.

You will be primarily responsible for:
- implementing and maintaining all aspects of our integrity system (a set of important internal policies covering amongst others financial responsibility, conflicts, confidentiality, discrimination, harassment, a code of conduct, and the associated protocol for handling suspected violations);
- coordinating and communicating best practices for advancing processes of ethics and integrity;
- case management of internal investigations within the protocol for handling suspected violations;
- reporting to and connecting with the global integrity learning community
- promoting justice, equity, diversity, inclusion, and safety (JEDIS) through integrity policies and protocol


MAJOR RESPONSIBILITIES:

The Integrity Officer is responsible for owning and overseeing the integrity system with overall responsibility to the Executive Director.


PREVENTION

• Ensure the distribution and availability of the code of conduct and related set of policies to all staff
• Conduct regular audits to ensure that code of conduct and related set of policies are in place and used
• Mapping, prioritizing, planning preventative measures annually (see planning and reporting below)
• Conduct risk analyses to identify vulnerable processes and areas of increased risk
• Work together with colleagues to design and redesign vulnerable processes to mitigate risks
• Provide advice and timely deployment of preventative measures, or outsourcing when necessary
• Periodically (every 2 years) systematically review code of conduct and related set of policies for update where necessary.
• Act as central point of contact and information for questions about prevention mechanisms, including the code of conduct and related set of policies
• Acts as a central point of information within the organization
• Ensure that trainings are developed and delivered to staff where needed.

HANDLING (SUSPECTED) VIOLATIONS

Reporting

• Act as point of contact for official complaints of suspected breaches of integrity including historical complaints up to 10 years old.
• Refer staff and volunteers that are unwilling or not ready to make official complaints to other contact points
• Ensure that the reporting procedure is followed as outlined in the protocol for handling (suspected) violations of integrity
• Set up and centrally manage the anonymous overview of reports of (suspected) integrity violations for accountability and organizational learning purposes.

Investigation

• If a complaint/report is made, conduct preparatory research to determine whether an investigation is mandated.
• Potentially conduct investigations for minor cases where it is appropriate
• Where external support is required for an investigation, supervise the process
• Assemble, support and monitor the investigation panel during the investigation process
• Provide advice on any aftercare within a team or department, following an investigation
• Ensure that all investigations are conducted in line with the protocol for handling (suspected) integrity violations in an equitable and transparent manner
• Manage all communications and document distribution between the investigation panel and involved parties

Coordination

• Coordinate between various external compliance experts (such as counsellors, employment lawyers, external regulatory bodies or other consultants)
• Provide solicited and unsolicited advice to the board of directors, managers, and staff departments
• Act as the central point of contact for questions from staff.
• Ensure that staff or board members who play a role in the integrity system receive the integrity training necessary to conduct their role effectively.
• Coordinate timelines and activities of the investigation panel

Documentation and review

• Ensure that all notifications and reports of (suspected) violations, including subsequent investigations and outcomes, are documented and securely archived as required.
• Periodically review this archive to identify any (recurring) problems in the preventive component that need to be addressed.
• Manage the filing and storage of important and highly confidential documents obtained during investigation processes

MONITORING AND EVALUATION

• Analyze cases as they are documented and archived, to provide feedback to senior management on underlying repeating p