Office Manager - Toronto, Canada - Aecon Group

Aecon Group

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

Key Responsibilities

Provide concierge services to visitors, clients and partners
Oversee office space governance
Supervise, coordinate and provide support to the receptionist, switchboard and mail room teams
Establish and maintain relationship with key vendors (cleaning, maintenance, supplies, couriers, security staff) to ensure high quality services
Liaise with Property Management on all building related matters and maintain good relations
Management and day to day administration of Leases and Subleases
Evaluate building work completed for conformance to specifications
Participate in planning and forecasting of budgets

Required Knowledge and Experience

Postsecondary education in Office Management or equivalent practical experience
5+ years of office management experience
Strong track record of customer service and people management
Ability to handle multiple requests in a fastpaced environment and be responsive to requests/service issues
Ability to navigate ambiguity in a rapidly changing environment
Strong analytical skills with the ability to provide and implement recommendations
Exceptional verbal and written communications skills with the ability to communicate with all levels of the organization, including third parties
Proficient in Microsoft Office with advanced skills in Word, Excel and Outlook
Detail oriented

Necessary Competencies