Executive Administrator - Mission, Canada - SARA For Women

SARA For Women

Verified Company

Mission, Canada

4 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Executive Director and Manager, Human Resources, the Executive Administrator & Human Resources assistant builds collaborative relationships and inspires trust as they work closely with the Board of Directors, Board Chair, Committee Chairs, Executive Director, and the Human Resources Manager.

The position ensures the smooth and efficient execution of the organization's administrative activities by acting as the primary point of contact on matters pertaining to the Office of the Executive Director and Human Resources.

The Executive Administrator & Human Resources Assistant builds and maintains strong relationships with internal and community partners, including the Board, employees, volunteers, funders and donors, with a commitment to support outcomes that are inclusive and mission driven.

Organizational Status

SARA for Women is a feminist, non-profit society providing safe refuge and community-based resources for women in the Fraser Valley.

SARA operates transitional, short and long-term housing facilities, as well as, counselling and outreach services. SARA has approximately 100 employees, including 30+ casuals. SARA is a member of CSSEA with both unionized employees, as members of BCGEU, and excluded employees.

Responsibilities and Duties

Board Relations:

Prepare and send reports to the Board, such as briefing notes or updates from the Executive Director, to support policy development and governance
Maintain an awareness of issues under discussion and use discretion in receiving and handling incoming calls or correspondence by responding directly or referring to others
Attend and participate in broader governance functions, including the Annual General Meeting, Board retreats, and strategic planning sessions
Maintain terms of office records and assist with the recruitment of new Board members
Perform other related duties as required

Executive Support:

Complete a broad variety of administrative tasks for the Executive Director, including: composing and preparing correspondence that is sometimes confidential
Coordinate the agendas for senior leadership team meetings and allstaff meetings
Compose, compile, and prepare correspondence and documentation for internal and external meetings and records
Communicate directly, and on behalf of the Executive Director, with the Board, sponsors, and others as requested
Coordinate smooth communication between the Executive Director and internal departments. Demonstrate leadership to maintain credibility, trust, and support with the senior leadership team
Ensure files and information recording systems are maintained to produce current and accurate statistics and reports
Adhere to all of the organization's policies and procedures
Perform other related duties as required

Human Resources Assistant:

Support all internal and external HRrelated inquiries or requests.
Maintain digital and electronic records of employees.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the Admin department.
Assist with performance management procedures.
Schedule meetings, interviews, HR events and maintain agendas.
Assist with the disciplinary processes for internal employees
Assist with interviewing and onboarding volunteers and practicum students
Keep uptodate with the latest HR trends and best practices.

Qualifications & Skills

Postsecondary diploma in a relevant field such as Business, Office Administration, Human Resources, etc.
3 to 5 years of recent related experience providing executive assistance, including working with staff and a Board of Directors
Experience working in the nonprofit sector is an asset
Willingness to work flexible hours is required
Valid BC driver's license and access to a reliable vehicle is required
Satisfactory completion of a criminal records check with vulnerable populations is required
An equivalent combination of education, training and experience will be considered

-
will commensurate with experience_

SARA promotes the principles of anti-oppression, diversity and inclusion. We strive to represent the diverse communities that we serve. Individuals from First Nations, diverse ethnocultural origins, religions, abilities and sexual orientations are encouraged to apply. This position is open to all _women*_.

Woman*_ signifies anyone who selfidentifies as female, femme and/or woman. This includes transwomen, cisgender women, nonbinary people who identify as femme or female presenting.

Salary:
$30.00 per hour

Benefits: