Assistant to The Chair - Mississauga, Canada - University of Toronto

University of Toronto

Verified Company

Mississauga, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:02/14/2023

Req ID: 29750

Faculty/Division:
UofT Mississauga

Department:

UTM:
Visual Studies

Campus:
University of Toronto Mississauga (UTM)

Position Number:

Description:

About us:

The university's second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study.

Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation.

With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs.

Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

Your opportunity:

The Department of Visual Studies is a small and dynamic department that offers a range of courses and programs that cultivate visual literacy through the study of the history, theory, and practice of art, film, and visual culture.

We are committed to understanding the meaning and power of images and their impact on our lives and communities.

Under the general direction of the Chair, and reporting to the Administrative Coordinator/Financial Officer, the incumbent provides administrative assistance to the Chair including academic processes for searches, reviews, tenure and promotion, reception support, general administrative support to the Department of Visual Studies such acting as the first point of contact, coordinating meetings and events, and liaising with students.

Your responsibilities will include:

Following administrative rules and procedural instructions
Collecting documentation required to carry out the tenure and review processes from senior leadership
Collecting feedback from PTR committee members
Passing on dossiers to committee members for review
Determining logístical details and activities for events and/or programming
Coordinating meeting schedules, agendas, materials, action and followup items
Informing senior staff of impending deadlines

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three years of related experience.
Proficient with the use of PC/MAC including standard Microsoft Office software.
Experience maintaining websites and related software.
Minutetaking skills are required.
Excellent organizational, verbal and written communication skills.
Ability to work well under pressure and maintain confidentiality.

Assets (Nonessential):

Familiarity with University systems including ROSI/ACORN, and Blackboard/Quercus is highly desirable.
An aptitude for creative design using Word and publishing software an asset.

To be successful in this role you will be:

Approachable
Efficient
Multitasker
Possess a positive attitude
Responsible
Team player

Closing Date: 02/27/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Lived Experience Statement
This is a term position until August 2024 with the possibility of renewal/extension.