Program Coordinator - Toronto, Canada - Chartered Professional Accountants of Canada

Chartered Professional Accountants of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Chartered Professional Accountants of Canada

Chartered Professional Accountants of Canada (CPA Canada) works collaboratively with the provincial, territorial and Bermudian CPA bodies, as it represents the Canadian accounting profession, both nationally and internationally.

This collaboration allows the Canadian profession to champion best practices that benefit business and society, as well as prepare its members for an ever-evolving operating environment featuring unprecedented change.

Representing more than 220,000 members, CPA Canada is one of the largest national accounting bodies worldwide.

About the opportunity

Reporting to the Program Manager, Professional Learning and Development, the Program Coordinator will be responsible for the execution of education programs including in-person and virtual conferences and courses.

The individual will require experience in program planning, coordination and administration of educational programs; as well as, having experience managing external vendors.

What you'll do

In this role, you will:

Create documentations as needed e.g., critical paths, timelines, agendas, faculty and participant communications, course materials, survey monkey evaluations and post event reports.
Assist the Program Manager with the online registration setup and all event web posting, including setup/maintenance of the Conference App and virtual platform.
Responsible for the quality control of event materials.
Coordinate all event program logistics including venue logistics, virtual platform logistics, food and beverage arrangements, event materials, speaker/exhibitor arrangements and AV checks audiovisual requirements, etc.
Responsible for the speaker/faculty engagement letters and coordinate all speaker/faculty requests, including accommodation, travel arrangements, special dietary requirements, etc. In addition, for virtual programs, coordinate AV checks and recordings with speakers, conduct conference platform training, and ensuring deadlines for deliverables are met.
Responsible for the quality control of program materials including ensuring that branding standards are met.
Manage the web posting and printing of all onsite materials and coordinate shipment of materials.
Ensure accuracy of all program expenses; verify each invoice and process for payment, track all expenses and provide expense reports at the end of each event.
Assist with program administration of online courses and training sessions.
Occasional reviewing and editing of webinar transcription files, when required, for AODA compliancy.
Represent CPA Canada with high professionalism; remain professional in person and by phone when communicating with internal stakeholders, speakers, exhibitors, participants, etc.

What we're looking for

3 years of experience in coordinating professional learning programs including event management and administration, preferably in an association/education management function, demonstrating increasing experience and accountability
Knowledge of best practices in event planning (inperson and virtual) and strong work standards
Experience in coordinating with external service providers and vendors, as well as internal teams to ensure smooth delivery of professional learning events and programs
Proficient with Microsoft Office; specifically, Excel, Word, PowerPoint, Outlook, Teams and also with Adobe
Taskoriented with ability to multitask, prioritise and work well under pressure
Superior time management skills; proven track record of delivering events on time; ability to manage multiple events simultaneously with acute attention to details
Flexibility to manage and reset priorities to accommodate program changes, new offerings or other deviations impacting the portfolio
Ability to be proactive and work with minimum supervision, as well as collaboratively in a team environment
Strong interpersonal and communication skills; ability to adapt different communication methods according to situational requirements
Strong customer service skills and ability to problem solve
Ability to recognize and willingness to assist others to achieve team success
Aptitude for building strategic working relationships
Good understanding of AV requirements; experience with virtual conferences, webinars and virtual meetings using various platforms including Zoom, Inxpo, Webex.
Experience working with tools and technologies supporting program coordination and ability to learn new technologies
Ability to travel to inperson programs across Canada, when required