Senior Departmental Coordinator - Ottawa, Canada - Canadian Broadcasting Corporation

Description

Position Title:
Senior Departmental Coordinator (Corporate Development) (Hybrid)

Status of Employment:
Permanent

Position Language Requirement:
English, French

Language Skills:
English (Reading - C - Advanced), English (Speaking - C - Advanced), English (Writing - C - Advanced), French (Reading - C - Advanced), French (Speaking - C - Advanced), French (Writing - C - Advanced)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
:59 PM

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

Your role

Canadians know CBC/Radio-Canada for its programming and its presence, but there's much more happening behind the scenes.

As the Senior Departmental Coordinator, you will join the Corporate Research team as support for a variety of tasks which include ensuring the review of research reports in English and French, assisting with the procurement process and budget management. The successful candidate will provide a combination of administrative and research support in a collaborative and dynamic work environment.

Your tasks:

• Proofread and format documents, such as reports, presentations and memos, in both official languages.
• Coordinate projects, meetings and administrative tasks.
• Support the Corporate Research team with the coordination of research and analysis projects and ensure that timelines and budgets are respected.
• Assist in formatting final documents, such as reports, presentations, memos, and questionnaires.
• Update simple databases and tracking tools.
• Update reports using PowerPoint, Google Slides and PowerBI.
• Manage contracts, as well as process invoices and expense claims, in collaboration with our Procurement, Finance and Legal departments.
• Review reports and articles and upload them to the web portals.
• Reconcile the department credit card monthly.
• Book team meetings, activities and training sessions and assist with agenda drafting and planning when necessary.
• Manage the smooth day to day running of the Corporate Research office (distributing reports, ordering supplies, updating contact lists, coordinating agendas, etc.) both virtually and in person.
• Assist the Senior Director with making travel arrangements, filing expense reports and inbox management.

Qualifications:

• Minimum of two years' experience performing related duties
• Excellent communication skills (oral and written) in both English and French
• Ability to manage budgets and forecast expenses and revenues
• Proficiency with PowerPoint, Google Suite, etc.
• Capable of formatting data and documents (graphs, tables, PowerPoint presentations, etc.)
• Capacity of maintaining a high level of concentration as well as the ability to meet tight deadlines and prioritize multiple priorities
• Exceptional organizational skills
• Ability to understand and anticipate the team's needs
• Accuracy and attention to detail
• Initiative and creativity
• Enthusiasm and a positive attitude
• Proficiency with SAP would be an asset
• Experience in a research department would be an asset

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:
181 Queen Street, Ottawa, Ontario, K1P 1K9

Work Schedule:
Full time