Accounts Payable Coordinator - Ottawa, Canada - Metcalfe Realty Company Limited

Description

Background

Meeting the growing needs of one of Canada's major real estate markets has been a priority with Metcalfe Realty Company Limited since 1949.

An expansive range of services and years of solid experience in property management and development have earned the company an enviable reputation as an industry leader in the nation's capital.

Since developing Ottawa's first modern office tower, the Metcalfe Building, in 1949, the company has expanded its corporate holdings to more than 20 diverse properties that total over 2 million square feet.

Major Purpose

Reporting to the Controller, the overall responsibility of the Accounts Payable Coordinator is to ensure the timely and accurate processing of all Metcalfe Realty Company Limited purchase orders, AP invoices, payments and expenses claims.

Core Responsibilities - A/P (est. 60% of role)
Review and verify invoices/payments for appropriate coding and approval prior to processing into the AP system.
Track all payments and expenditures including purchase orders, invoices, statements, etc.
Maintain, create, and approve vendors in the accounting system.
Research and resolve invoice and statement discrepancies and review data entry for accuracy.
Maintain historical records, produce monthly reports and prepare account analysis.
Schedule regular and ad-hoc cheque runs for AP and expense claims.
Contribute to continuous improvement to purchasing, payables, and payment processes.
Ensure activities are conducted effectively and ethically and comply with the organizations policies and standards.
Provide support documentation for external auditors as required.
Other Responsibilities (est. 40% of role)

Input and review of lease data and tenant profiles.
Review, approve, enter accounts receivable invoices.
Process monthly charges on the rent roll.
Prepare electronic funds transmission for pre-authorized debits.
Contribute to the implementation of new ERP software (MRI)
Provide ongoing recommendations for improvement and efficiency with respect to the PPP cycle and related internal controls.
Provide support to the senior accounting team.


Requirements:

Minimum 1-2 years' experience in a high-volume A/P role.
Knowledge of bookkeeping and accounting skills terminology including a good understanding of accounting principals.
Exceptional organizational skills and attention to detail.
Demonstrated ability to meet deadlines and prioritize tasks.
Basic understanding of MRI or YARDI software, or equivalent is an advantage.
Proficient in Microsoft Word, Excel and Outlook
Ability to work independently or as a member of a team.
University or college degree considered an asset.


Job Type & Duration:
Permanent, full-time


Work Schedule: 37.5 hrs/week.


Vacation: 3 weeks


Benefits:
Comprehensive benefits package, employee & family assistance program and professional development opportunities