Administrative Assistant - Vancouver, Canada - Heidelberg Materials US, Inc.

Heidelberg Materials US, Inc.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

AutoReqId: 16923BR

Pay Class:
Salaried Non-Exempt

Minimum Pay Rate:
$47,325.48

Maximum Pay Rate:
$63,889.40

Department:
Administration

Job Posting:

Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes way beyond cement, aggregates and ready-mixed concrete.

Heidelberg Materials North America, previously known as Lehigh Hanson, operates more than 450 locations with approximately 9,000 employees in the U.S.

and Canada.

We are seeking a qualified Administrative Assistant to be based in our Shaughnessy Office in Vancouver, BC.

Reporting to the Administration Supervisor, this position will be responsible for providing front desk reception and administrative support as the primary point of contact for the Office.

Operating switchboard, maintaining office functionality, and providing administrative support to various departments will be essential to this position. If you are an organized professional who thrives in a fast-paced environment, we want to hear from you

What you'll get to do:

Answers the phone in a courteous manner, answering or referring inquiries, and directing to appropriate departments or to direct lines
Greet and direct visitors to contacts and/or service areas
Arrange courier service for outgoing and incoming delivery, sort and deliver mail, and direct interoffice mail
Order office supplies for office and other facilities
Code and reconcile monthly expenses
Provide accounts payable/receivable support and other administrative duties to various departments
Send requested copies of CODs, invoices, and documentation to customers
Maintain employee and department directories of office and surrounding facilities
Maintain a continual knowledge of company policies, rules, regulations, procedures and review and redirect office maintenance requests to the appropriate repair/contact person
Daily organization and tidiness of reception and administrative areas
Exercise sound judgment, integrity and professionalism in all aspects including working with confidential and sensitive information
Provide administrative support to the Office Manager and Administration Supervisor as required

Essential Experience and Skills

Completion of secondary school is required. Experience with reception and administration is an asset.
Ability to prioritize assignments, work on a variety of tasks simultaneously, and meet deadlines in a fastpaced environment
High level of independence and selfinitiative in managing daytoday administration
Excellent communication, organizational and interpersonal skills
Attention to detail and the ability to maintain accuracy while maintaining a fast steady work pace is essential
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook

What we have to offer:

Competitive base salary
Industry leading benefits package, including health, dental, and wellness
Pension plan with an automatic company contribution as well as matching contributions and RRSP options
Opportunities for training, development, career growth within a global organization

Work Environment

Role operates in an office environment
Our preemployment process includes: reference checks, a medical, and a criminal record check. A drivers abstract check may be required

Heidelberg Materials is a drug free workplace.