Academic Administrative Clerk - London, Canada - London International Academy

London International Academy

Verified Company

London, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_LONDON INTERNATIONAL ACADEMY IS A PRESTIGIOUS PRIVATE BOARDING HIGH SCHOOL IN CANADA OFFERING FULL ONTARIO HIGH SCHOOL DIPLOMA FOR POST SECONDARY EDUCATION SINCE 2002 AND CELEBRATING OUR 3RD YEAR AS A CERTIFIED INTERNATIONAL BACCALAUREATE PROGRAM.

WE ARE SEEKING AN EXPERIENCED ADMINSTRATOR WORKING IN EDUCATIONAL ENVIRONMENT WITH TEACHERS AND STUDENTS. WE OFFER COMPETITIVE WAGES PLUS OUTSTANDING BENEFITS AND CAREER OPPORTUNITIES._

DESCRIPTION:_
Perform administrative, reception and educational duties.
Adhere to safety procedures and company policies.
Responsibilities include but are not limited to the following:
DUTIES and

RESPONSIBILITIES:
_

1.

Community Service:

Monitor individual student community service hours and advise Student Affairs of any issues of student noncompliance.
Maintain records of student community service hours for the Director.

2.

Attendance:

Pick up student attendance sheets from deposit tray.
Enter attendance data into Inkwell from teachers' attendance sheets for every period and place attendance sheets in teacher mailboxes.
Inform the principal if teachers do not submit their attendance on time.

3.

Record Maintenance:

Process, check and store appropriately class teaching records (evaluation material etc.) from each department head at semester beginning and end. The record checklists to be provided by the Director.
Collect, organize and file all student information for O.S. Records.
Upload student photographs into Inkwell.

4.
Inventory

Organize and control all supplies and teaching equipment, maintain records and sufficient inventory while keeping within budgetary restrictions.
Order supplies.

5.

Copier Control and Maintenance:

Responsible for the control, maintenance, and organization of the school copiers.
Check all copiers daily (upon arrival) for supplies: verify if maintenance is required, ensure all are in working condition.
Solve office equipment and machinery issues and arrange for appropriate maintenance and repair work.
Distribute copier codes, analyze and control teacher and student usage.
Organize lease maintenance of copiers as required.

6.
Assistant

Provide assistance to the Principal, Vice-Principals, and Director of Student Affairs as requested.
Organize/Take meeting minutes as required for Academic Affairs.
Organize and control mail and parcel storage and distribution.
Inventory/ maintenance of files and academic materials.

7.
Reception

Provide reception services to students and visitors
Maintain and supervise student computer/copier area
Check overnight voice mails and distribute messages accordingly
Answer all telephone calls in a polite and friendly manner and relay messages
Deal with queries from public customers.
General administrative and clerical support
Prepare letters and documents as required
Receive and sort mail and deliveries
QUALIFICATIONS:_
Completion of secondary school.
Completion of related college courses in admin/record keeping would be a plus.
Experienced in office administration and reception duties is a must.
Knowledge and/or experience using Microsoft Office/spreadsheet is desired.
Well organized, accurate, and multitasking preferred.
TERMS OF EMPLOYMENT:_

This position is a full time, hourly position.

Performance will be evaluated at 3 months probation period, as well, annually.

Lunch meal is provided with free parking with this position.

No phone calls please.

Salary:
From $34,000.00 per year

Schedule: