Program Centre Coordinator - Vancouver, Canada - YWCA Metro Vancouver

YWCA Metro Vancouver

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job DescriptionThe Program Centre Coordinator is the first point of contact for the YWCA Metro Vancouver.

You will be responsible for coordinating, overseeing and planning office services and related office activities to achieve efficient utilization of available resources.

This position will also be responsible for the reception area, answering the main switchboard and directing calls.

What you'll be doing:

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Program Centre

Schedule and prioritize office needs to meet operating requirements
Develop effective working relationships with staff and stakeholders
Supervise the efficient use of office supplies and maintenance of office equipment
Oversee maintenance and supply orders for photocopier, postage meter (manage funds) and fax machine
Maintain switchboard and direct calls accordingly
Act as a liaison with other departments
Book, plan and coordinate any internal meetings
Effectively manage and coordinate room setups with Building Service Worker staff
Maintain a pleasant and secure working environment

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Reception

Provide a warm and welcoming reception
Receive and redirect calls
Manage incoming and outgoing mail / couriers in a timely manner

What you'll need:

Outstanding interpersonal and communication skills
Detail oriented nature and highly organized
Ability to work under pressure and multitask in a fastpaced environment, while maintaining a calm, positive and professional attitude
Ability to work with mínimal supervision and with proven time management and problemsolving skills

Excellent computer skills

MS Office Suite
Knowledge and understanding of the YWCA programs
Experience with emergency building evacuation
Standard First Aid and CPR Level C certification
A valid clear criminal record check (including working with vulnerable populations) is required.
The YWCA Metro Vancouver's COVID19 vaccination policy is currently suspended and as a result, vaccination from COVID19 is not required at this time. However, should circumstances change and the YWCA deem it necessary to reintroduce such policy, you may be required to provide proof of vaccination against COVID19 in order to be eligible to continue performing your duties.

What we offer:
We offer our eligible employees the following benefits as part of their total compensation package:

Extended medical and dental benefits
A defined benefit pension plan
Flexible working arrangements for applicable positions
Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members
Free Staff membership to our Health + Fitness Centre, discounts at our YWCA Hotel and priority in YWCA Child Care centres

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Pay Rate:
$24.27

A workplace that prioritizes employee health, safety and wellbeing, including many learning and growth opportunities such as our staff mentorship program and three equity committees who help to support our goals towards achieving meaningful equity and inclusion.

How to Apply

Manager of Operations
535 Hornby Street, Vancouver, BC, V6C 2E8