Executive Assistant - Montreal - National Bank

    National Bank
    National Bank Montreal

    9 hours ago

    Full time
    Description
    A career as an Executive Assistant within the Agriculture & Agri-food, Structuring Commercial financing and Emerging markets team at National Bank means playing a key role as a proactive partner to three Vice Presidents, directly contributing to the efficiency of their day to day activities and the smooth execution of the sector's operations. This position allows you to have a tangible impact on organizational effectiveness through your coordination expertise, administrative rigor and strong sense of priorities.
    Your role
    • Proactively and independently manage the calendars, emails and follow ups of three Vice Presidents, prioritizing requests and anticipating needs.
    • Coordinate the logistics of meetings and management forums (e.g., quarterly calls, one on one meetings, performance reviews), including the preparation of presentations.
    • Organize business travel and expense tracking, both in Canada and internationally.
    • Plan and support the logistics of events, biannual kick-off meetings and training sessions (virtual and in person), including vendor coordination and administrative follow up.
    • Provide high level administrative support and take ownership of certain HR and IT processes, while operating with discretion and trust.
    • Join a community of engaged assistants, collaborating closely with colleagues to share best practices, support one another and contribute to the continuous improvement of support across the sector.
    Your team This position reports to the Vice President, Agriculture and agri-food Canada. You will be part of a team of over 190 dynamic colleagues working in a modern, open concept environment that fosters collaboration and communication. Our team is recognized for its professionalism, agility and strong collaborative spirit.
    We aim to offer you maximum flexibility to support your quality of life, including a hybrid work environment. The Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, enable you to master your role and develop new areas of expertise.
    Prerequisites
    • High school diploma and 3 years of relevant experience, or college diploma and 1 year of relevant experience
    • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Demonstrated experience managing complex and changing calendars
    • Strong autonomy and ability to anticipate team needs
    • High attention to detail, excellent task execution, and ability to manage priorities
    Your benefits In addition to competitive compensation, upon hiring you'll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.    * Health and wellness program, including many options * Flexible group insurance * Generous pension plan * Employee Share Ownership Plan * Employee and Family Assistance Program * Preferential banking services * Opportunities to get involved in community initiatives * Telemedicine service * Virtual sleep clinic    These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.   Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees' ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.   We're putting people first We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates What can you bring to our team?    Come live your ambitions with us
    Artificial Intelligence, Communication, Confidentiality, Expense Reports, Relationship Building, Teamwork, Time Management, Travel Arrangements, Detail-oriented, Initiative, Learning Agility, Resiliency, Prioritization, Proactivity, Collaboration
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