Document Control Coordinator - Faro, Canada - Parsons

Parsons

Verified Company

Faro, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.

Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Parsons is looking for an amazingly talented
Document Control Coordinator to join our team In this role you will get to
manage the internal project documentation for one of the largest remediation projects in Canada.

What You'll Be Doing:

Responsibility for record keeping and information management support to organize and maintain all required documentation related to MCM and C&M activities, including those records presently existing at the Site.
Manage the internal Controlled Project Documents editing, review, updating, approval and publication process using Microsoft SharePoint and Teams to facilitate team collaboration. This will also include scheduling and tracking the annual review and updating of Controlled Project Documents such as SOPs, management plans, policies and forms.
Develop Microsoft SharePoint sites for C&M and MCM project teams and manage document libraries within these sites, including controlled access files and folders.
Optimize document control processes to minimize double handling of information.
Manage the project document control mailbox, sorting and filing project correspondence to create a robust archive of project communications with the client, subcontractors and thirdparty stakeholders.
Ensure that communications and reporting promotes and protects Parsons' reputation and underscores its authentic commitment to safety, quality, integrity, diversity, innovation, and sustainability.
Responsible for ensuring that all communications and client deliverables align with Parsons brand standards, including taking the lead on formatting/reformatting as required.
Foster strong and cooperative relationships with the Client and their stakeholders.
Coordinate the collection of qualitative and quantitative data from key personnel to support the drafting and finalization of reports and communication.
Manage a Microsoft SharePointbased project deliverables tracker. Lead continuous improvement initiatives for document control, records management and filing of project communications.

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What Required Skills You'll Bring:

Completion of post
secondary degree in a related field and 10+ years of experience.
Solid data collection experience, including analysis and collation ability for managing large datasets.
Experience in the creation of appropriate methodologies for the collection of both qualitative & quantitative data.
Must understand structure of databases and have experience with document management and electronic document management systems.
Demonstrated robust skills in MS Office suite of tools, especially Word, PowerPoint and Excel.
Excellent written and verbal communication skills in English is required, with the capability to shape a compelling narrative across audiences.
Proficiency with Microsoft SharePoint is essential Versatility, judgment, maturity and the ability to work in a team.

What Desired Skills You'll Bring:

Graphic design experience is an asset.
Experience working with a variety of different data systems and programs.
Experience working with diverse teams remotely.
Familiarity with Forms on Fire, SQL databases and Kahua would be considered an asset.

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Critical Infrastructure team.

For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world.

We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure.

We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency.

Powered by our people, we provide the imagination necessary to support our customers' visions—and to help them see new possibilities.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle

The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.

Parsons is an equal oppo