Accounts Payable Administrative Assistant - Vancouver, Canada - Heidelberg Materials US, Inc.

Heidelberg Materials US, Inc.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

AutoReqId: 18036BR

Pay Class:
Salaried Non-Exempt

Minimum Pay Rate:
$24.46

Maximum Pay Rate:
$33.02

Department:
Administration

Line of Business:
Regional Administration

Job Posting:

Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete.

Heidelberg Materials North America, previously known as Lehigh Hanson, operates more than 450 locations with approximately 9,000 employees in the U.S.

and Canada.

Heidelberg Materials is looking for an Accounts Payable Administrative Assistant to join our Administrative Team.

Reporting directly to the Administration Supervisor, this role will help with the processing of Accounts Payables, among other administrative duties.

What you'll get to do:

Payables:

Receive, code invoices from Purchase Order, Process into MAP (Onbase) for Manager approval
New Vendor Setups
Forward Vendor Statements to Vendor Support
Speak with vendors, check in on payments and check into the process
Expense Sheets / Employee reimbursements as required
Expedite Payment Requests to Vendors (Manual Cheque Request) as needed
Match tickets / Reconcile invoices
Manage and escalate payments for critical vendors
Accrual of invoices not in payable system at month end

Purchasing Controls

Work closely with Supervisors/Management regarding purchase requests
Support Purchase Order Process
Submit to vendor, as requested
Review/ facilitate the completion/ submission of vendor qualification paperwork and submit to safety department for final review if any data is missing or questionable, as requested
Review purchasing trends for existing vendor agreements and make recommendations for improvements, in addition to being a person of contact for various small to midsized vendors

Admin

Facilitating required paperwork for corporate donations (filling in and completing the appropriate paperwork) upon instruction from Supervisor/Management
Assist team as required.
Data entry, month end procedures
Reception relief
Admin Assistant backup as needed

Who we're looking for:

13 years experience in accounts payable/book keeping
35 years of admin experience
Some customer relations experience is preferred

Computer savvy

OnBase(MAP), Excel, some SAP, JDE

Work Environment:

Role operates primarily a professional office environment, but requires conducting business at manufacturing locations and job sites where the conditions include moving mechanical equipment, inclement weather, heat, humidity, and elevated noise levels

What we have to offer:

Competitive base salary and participation in our annual incentive plan
Highly competitive benefits programs
Pension retirement savings plan with an automatic company contribution as well as matching contributions
Our preemployment process includes: reference checks, a medical screening, a criminal record check and a drivers abstract check.