Administrative Support Agent, Class Ii - Sainte-Anne-de-Bellevue, Canada - John Abbott College

John Abbott College
John Abbott College
Verified Company
Sainte-Anne-de-Bellevue, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Job Description:


IMPORTANT:


Effective August 2023

Full-Time with Seasonal Layoff - Specific Project, Effective until June 2025

Schedule Monday to Friday 10:30am - 6:30pm

JOB SUMMARY:

U_NDER THE GENERAL AUTHORITY OF THE ASSISTANT DIRECTOR OF STUDENT SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLÈRE EN SERVICES ADAPTÉS_, THE CLERK IS RESPONSIBLE FOR THE ORGANISATION AND INVIGILATION OF EXAMS IN THE EXAM INVIGILATION CENTRE AND FOR CLERICAL DUTIES FOR THE ACCESS CENTRE_.


DUTIES AND RESPONSIBILITIES:


  • Receive students in the Exam Invigilation Centre
  • Ensures the integrity of the examination process and ensures the security of exams
  • Respond to telephone, routine correspondence, and electronic mail of the Exam Invigilation Centre (Access Centre) and receive students and staff
  • Ensure that exam invigilation and loaner laptops are maintained and updated as per ITS protocols
  • Inform students of their responsibility with respect to scheduling their exams
  • Communicate with faculty to arrange dropoff and pick up of exams
  • Receive exams from faculty, obtain appropriate instructions / signatures and ensure the security of the exams
  • Communicate and coordinate within the Exam Invigilation Centre to ensure that accommodations are provided
  • Maintain record keeping and data collection
  • Prepare and update the College's general list of students on the accommodations list
  • Assist with data entry of information regarding student accommodation documentation
  • Assist with updating and maintaining standard operational procedures manual for the Exam Invigilation Centre
  • Assist with the English Exit Exam
  • Refers students to appropriate services in the College
  • Perform any other related tasks as may be assigned

QUALIFICATIONS:


Education
Secondary school diploma (DES) or a diploma of vocational studies (DEP) in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority


Specific Requirements:


  • Computer skills (Word, Excel)
  • Excellent communication and organizational skills
  • Ability to deal efficiently and pleasantly with people
  • Basic French oral, written and written comprehension
  • English advanced, both oral and written

Testing may be required to demonstrate knowledge of:

  • Word (basic)
  • Excel (basic)
  • English (advanced: oral and written)
  • French (basic oral, written and written comprehension)
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