Executive Assistant to Cfo - Toronto, Canada - Oxford Properties
Description
Why join us?
Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.
We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live.
We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.
We are currently looking for an exceptional Executive Assistant to primarily support the EVP, Chief Financial Officer o f Oxford Properties and the SVP, Finance Technology & Operations at our corporate head office in Downtown Toronto.
Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.
We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.
We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members.
In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 3-4 days per week.
As a member of this team, you will be responsible for:
Provide a full range of confidential administrative services for a senior leader(s) ensuring quality service and professionalism at every interaction
Meeting management which includes scheduling, preparing agendas, taking minutes and documenting action items at leadership team meetings, strategic sessions and applicable boards the leader is involved in
Preparation and coordination of meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings
Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leader by identifying required information, conducting research and utilizing appropriate sources as required
Proactively recommend enhancements to processes and issues to increase efficiencies and share best practices
Manage, coordinate, and maintain a complex calendar with conflicting priorities
Prioritizes and organizes workload of the leader to ensure items that are critical to the business and to key stakeholders are on the agenda
Build strong relationships across the organization, including partnering with internal and external stakeholders
Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects
Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required
Administration of confidential files and presentations
Managing invoices, budget reports including monitoring and analyzing budgets,, expenses and year end accruals
Perform diverse range of tasks that involve a range of complexity with autonomy and discretion to make decisions within well-defined parameters
Be an effective teammate and flexible in adjusting to changing work priorities
Participate fully as a member of the team and contribute to a positive and inclusive work environment
Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries
Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP's
General office duties when back in the office may include ordering catering, mail distribution, greeting guests, etc.
To succeed in this role, you have:
Have 10 years' experience supporting a C-suite executive in a large, complex, international organization
A post-secondary education (college or university) is preferred
Excellent computer literacy, MS Office Suite experience and digital tools experience including g MS Teams, SharePoint etc.
Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Demonstrate superior customer service skills and professionalism when partnering with all levels and
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