- Ability to use database, spreadsheet, word processing, presentation, and data visualization applications (e.g. MS Word Suite, Tableau, Outlook, etc) at an intermediate level.
- Ability to use enterprise level information systems (e.g., PeopleSoft, FAST, SIMS) at an intermediate level.
- Ability to work independently, prioritize work and complete a high volume of work within deadlines.
- Excellent prioritization, organizational, time management, and problem-solving skills.
- Excellent oral, written and interpersonal communication skills, and customer service skill.
- Excellent knowledge of grammar, punctuation, spelling, and composition.
- Excellent knowledge of standard office practices, methods, and equipment.
- Ability to work cross-culturally with people of diverse backgrounds.
- Ability to exercise mature judgment, initiative and creative problem-solving.
- Ability to work with confidential/sensitive material with discretion.
- Ability to work as a member of a team.
- 3 weeks' vacation (prorated for the first year)*
- Hybrid-work program for eligible positions
- Employer paid defined benefit pension plan
- On-campus tuition waiver for employees and their immediate family members*
- Funding for professional development expenses*
- And more
Undergraduate Program Secretary - Burnaby, Canada - Simon Fraser University
Description
Union/Affiliation: C.U.P.E. Local 3338Pay range: $2,017.59 to $2,283.96 bi-weekly SFU Department Descr: Beedie School of Business - Undergraduate Programs
Position Grade: 7
# of openings: 1
Biweekly Hours: 70
Who We Are
The Academic Success & Curriculum Office plays a prominent role in the Beedie School of Business recruitment, enrollment, curriculum management, program administration, academic student support, and retention programming for its undergraduate business programs. We support students' academic, personal and professional development across all stages of their educational journey by providing opportunities, programs, and services that contribute to meaningful connections and a vibrant community. We believe appropriate strategies, resources and support are integral to student success.
About the Role
The Undergraduate Programs Secretary contributes to the effective operations of the Academic Success & Curriculum Office in the Beedie School of Business Undergraduate Program by providing exceptional customer service to students, faculty, staff, stakeholders, and partners. The Secretary ensures administrative and clerical support, specifically to academic advising services, programs, events, and communications required for the management and administration of the undergraduate programs and services. Duties include: acting as the primary resource and contact person; providing standard office communications and online communications support; scheduling appointments; triage; creating and maintaining accurate databases, records, and statistical summaries; administering student records processing for students; maintaining an inventory of supplies and promotional materials; providing a range of secretarial and clerical support services for committee, events, workshops, and special events; data collection and compilation; and coordinating, administering, and/or providing assistance for various undergraduate program responsibilities each term.
Qualifications
High school graduation and two years of post-secondary education with training in database, spreadsheet, and word applications, and office procedures. 2 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
What We Offer
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
*Prorated for part-time employees
Additional Information
An Internal Candidate has been identified.
For external candidates, the starting salary is the first step of the salary range.